Manager - Human Resource - Consulting Firm

A) Manpower Budget

- Identification of Replacement & New Positions

- Creation of Job Descriptions for New Positions

- Coordination and Approval on the Manpower Budget

- Coordination and approval on Job Descriptions

- Preparation of organisation Charts

B) Compensation

- Creation of relevant compensation structures ( Fixed + Variable)

- Taking relevant approvals

- Taking care of all statutory inputs while preparing the structures

C) Recruitment

- Sharing of the Job Descriptions with respective vendors for hiring

- Coordination for all rounds of Interview

- Shortlisting and closure on negotiation

- Preparation of fitments and taking relevant approvals on the same

- Release of offer letter and closure of the position

D) Employee On-boarding

- Pre- Joining Formalities ( Asset Details, Handset, email id, Laptop, etc)

- Preparation of Induction Programme and coordination for approvals

- Preparing & Handing over of Offer letter/Appointment letter

- Sharing of Policies and providing the training on the same.

- Joining formalities (Basic Employee details, Insurance details,family details)

- Statutory compliance Coordination like KYC, Bank details, Previous employer exit details, Income tax savings details, Relieving letter from previous employer. Regular follow ups on the same if the same is not provided

E) Database Management

- Letters and Documentation Updation as per Check List

- Maintenance and updation of personnel files ( Letter filing (Increment, Bonus, Warning etc)

F) Employee Connect/Help Desk

- Handling day to day queries on Leave, Compensation, Travel Policy, etc.

- Employees with Issues related to Increments, Bonus, Managers, Cultural issues connect with HR

- Regular contact with principals on approvals, facilitator between employee and employer.

G) Confirmation Process

- Initiation of the process

- Regular Follow up, taking relevant approvals

- Issuance of Confirmation letter/ Extension letters

H) Leave Management

- Creation of monthly MIS for balance leaves

- Follow up and maintenance of leave balances with relevant approvals

- Preparation of attendance registers, Earned leave balance and Updation of Leaves in the new year. Providing data on leaves for Audit.

I) Preparation of Payroll input

- Compilation of all the data on New Joinee and exit

- Coordination with the local heads and principals on timely closures so that the same can be included in payroll.

- Loans, advances, Changes in salary structure (Increments, new salary structure, Statutory status changed( inclusion of PF, PT)

- Fixed monthly/Quarterly, disbursements like LTA, Incentives, Long Service, relocation, Bonus

J) Exit Process

- Initiate the exit process with relevant paperwork

- Prepare the full and final input and give to payroll for final amount

- Taking relevant approvals and subsequent disbursement of full and final settlement

- Providing Relieving Letter

K) Greytip Configuration, Training and Mts

- Configuration of Logo, Policies, Compensation Structure and employee data base in the software

- Statutory additions to be done

- Coordination with Greytip team and client for configuration clarifications( if any)

- Uploading of new joinee/Exit Data on the portal

- Statutory compliance's updation for correct calculation of PF, ESIC, LWF and PT

- On completion of the above either creating a separate URL OR on umbrella platform, Training provided to employee and principal on webex. Repeat training given if need be.

L) Insurance GMC & GPA

- Monthly updation on inclusions and exclusions to the vendor

- Renewal of the GMC and GPA policy for MNS, MDS AND Clients .taking relevant approvals and coordination with the vendor on updation

- Coordination for claim settlement and regular follow up on the same

- Organizing sessions on wellness programmes for employees

M) Appraisals

- Kick Off of the appraisal cycle multiple Meetings with employees and Management

- Finalization on overall budget and increment % finalization along with compensation structure approval

- Communication

- Release of Letters

N) Client Specific Projects

- Reorganization - Band and Grade

- Better Process communications and controls

- Exit cases handled for CS clients, preparation of offer and appointment letters

- Preparation of Handbook, Amendments to current set up in terms of Processes or Policies or Both,

O) Bonus ( Yearly activity, Monthly, Quarterly )

- Kick off

- Coordination with Local and Principals

- Approvals

- Disbursement, Inclusion in payroll input

P) Miscellaneous

- Compliance & Payroll

- Paper work follow up for KYC post joining. Handing over of the relevant PF, Gratuity, papers in payroll input

- Income tax declarations at the time of Joining and addition pf new clients

- SODEXO updates Annual and monthly ( new clients).

- Change of salary structures ( annual ) at the time of increment

- Coordination of PT, LWF & PF on Greytip, could be based o the registrations happening

Q New Projects

- Attending to calls for clarifications and understanding of HR as a service

- Preparation of Proposals

- Negotiating on Costs of Service with clients

- Advice on Policies, handbooks,employee handling

- Coordinating with different vendors for internal and external clients