Manager - Finance - Consumer Electronics - CA

Job Description - Finance Manager

Purpose of the job:

- Managing all finance and accounting operations of the organisation.

- Coordinating and directing the preparation of the budget and financial forecasts and report variances.

- Preparing and finalising timely monthly/annual financial statements and Audit.

- Manage and comply with local, state, central reporting requirements and tax filings.

- The role is responsible for the development and implementation of organization's financial planning and processes.

- Also, the role would entail Responsible for maintaining and enforcing financial discipline and integrity in all financial dealings and transactions

Main Accountabilities:

Accounting and Taxation :

- Develop and implement finance, accounting procedures

- Supervise and manage consolidation and finalization of accounts

- Make sure of timely preparation of the Profit and Loss account and annual report

- Facilitate Income Tax, Sales Tax planning and oversee tax planning for direct and indirect taxes including computing of assessments, appeals and filing of returns, service tax etc.

- Plan and ensure efficient management of customs duty which would be an ongoing activity across the FY year

- Ensure reconciliation of TDS and timely follow up for the same by the internal teams (sales)

Reports and MIS :

- Formulate and implement internal reporting and operating systems within the Finance and Accounts function to facilitate timely action and decision making

- Ensure reporting and accounting as per regulatory and legal requirements including taxation, accounts, audit and other financial activities

- Flash reports to Germany that would include sales preview report and quarterly logistics report

- Monthly reporting to Germany which includes inventory valuation, cash directives and commission payout

- Provide support to the Operations Director through interpreting legislative and operational rules and regulations to ensure compliance with all state, local and contractual requirements, ensuring that all government regulations and requirements are disseminated to appropriate personnel and monitoring overall financial and reporting compliance.

- Ensure financial reports are constructed monthly and presented to relevant stakeholders within the business. Ensure queries are addressed appropriately and efficiently

- Ensure all MIS and reports pertaining to Finance and Accounts are generated and updated on a regular basis

Accounts and Financial Management :

- Oversee consolidation and finalization of accounts

- Ensure timely preparation of the Profit and Loss account and annual report

- Manage and ensure all financial processes are running smoothly and as per the agreed timelines (e.g. purchasing, EFT payments, accounts payable, etc.)

- Manage procurement functions, ensuring appropriate contractual and legal compliance with internal suppliers and external contractors

- Oversee all accounts, ledgers and reporting systems, ensuring compliance with appropriate accounting standards and principles, regulatory requirements

- Maintain internal control safeguards and coordinate all audit activities

- Manage cash flow and forecasting. Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs. Optimize the handling of banking relationships to initiate appropriate strategies to enhance cash positions

Planning, Budgeting and Control :

- Manages the Budgeting and Forecasting process

Job Description :

- Finance Manager

- Development and implementation of best practice budgeting processes for the organisation.

- Oversee long-term budget planning and cost management in alignment with the overall strategy

- Prepare annual budget and cash flow forecast and variances against budgets so as to assist in decision-making

- Collate and formulate plans, budgets and forecasts

- Manage budgetary control, close monitoring of expenditure and conduct discrepancy analysis

- Regular analysis of financial statements vis- vis budget and latest forecasts

- Financial reporting to Operations Director

Audit :

- Manage the internal / external audit function and develop comprehensive audit programs on an ongoing basis

- Establish and implement policies and procedures for effective functioning of the audit function

- Develop and implement various auditing procedures in line with the standard auditing and accounting procedures

- Ensure follow up procedures are carried out on a regular basis for risk observations and the same reported

- Facilitate standard procedures for tax and internal audit

Payments and Collections :

- Ensure all payments are made within timeframe

- Ensure all collections within stipulated timeframe

- Supervise a systematic and regular updation of the same, and reconciliation of accounts accordingly

Legal and statutory Compliance - Ensure compliance with all applicable laws and acts, including Corporate laws, Legal metrology Act, Negotiable instruments Act etc.

- Handling legal matters, drafting and finalising legal agreements

ERP Accounting Software Management :

- Responsible for administering the ERP software

- Responsible for maintaining the ERP system and performing necessary Updates.

- Keeps track of enter prise-wide usage of the system and performs administrative tasks.

- Manage all Super User administration including licence / permission control

- Conduct compliance auditing / investigations as directed by Operations Director.

- Manage and track system request requirements

- Provide ad hoc reporting requirements for the business as required Manage the ERP Working Group meetings and document minutes /

Actions :

- Own and keep up to date all education material related to the ERP

- systems, to enable effective 'How to' knowledge of the ERP systems

Key Dimensions :

- Accounting & Controlling

- Cost Control

- Audit

- Finance Team Management

- ERP Control

- Legal Compliance

Direct reporting positions :

Direct Reports - 1

Job Description - Finance Manager

Interfaces :

External Customers :

- External coordination with banks, auditors

- Department of Treasury & Finance

- Government representatives

- Office of the Auditor General

- Department of Income tax, GSTand Customs

- Other government agencies and regulatory bodies

Internal :

- Head of Finance APAC

- Director operations

- Company Secretary

- All business managers

Job requirements :

- CA

- Should possess technical knowledge of ERP (Preferably JDE), reporting and managing databases

- In depth functional knowledge of all aspects of finance, accounts and Audit

- Delivery of effective corporate finance planning and providing financial advice at top management level

- Experience of leading a team

- Knowledge of various statutes, including but not limited to Income Tax, GST, Customs Act, Companies Act, Legal metrology Act etc.