Manager - Finance & Administration - Department of Biomedical Data - University

Manager of Finance and Administration

Stanford University

Grade : J

The Department of Biomedical Data (BDS) seeks a Manager of Finance and Administration. Reporting to the Director of Finance and Administration (DFA), this position will oversee BDS' financial portfolio, research administration, human resources management, and day-to-day operations. Heading into its fourth year, the Department is relatively new and rapidly growing. This exciting growth has necessitated a re-organization of the administrative team and the creation of this new position. We seek a candidate with a strong financial background to manage our portfolio of ~$18M comprised of federal, non-federal grants, industry partnerships, service centers and operating budgets. The team is comprised of a research administrator and several administrative staff members. The manager will oversee their work and also manage the most complex financial portfolios him/herself. Additionally, the Manager will represent the DFA and department to external constituencies and be responsible for our process excellence work.

The ideal candidate will possess the necessary financial skills and also the ability to lead, seek out best practices, work effectively with faculty, coach staff and to support the overall mission of BDS.

BDS was launched to create an integrated field of biomedical data science, to recruit emerging talent in the field, to provide outstanding training to postdoctoral scholars and graduate students working in this area, and to provide and cultivate an intellectual home for collaborative research. As a basic science department, BDS is devoted to the development of novel computational and statistical methods for acquiring, representing, storing, and analyzing biological and clinical data at all scales. We work in direct support of our School's mission of Precision Health.

BECAUSE EXCELLENT WRITTEN SKILLS ARE REQUIRED, A COVER LETTER IS EXPECTED TO ACCOMPANY THE RESUME.

Duties include :

- Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.

- Establish overall objectives or direction for a unit, project, or operational area.

- Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.

- Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.

- Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.

- Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.

- Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.

- Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.

- Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.

- Represent the unit within the functional unit or school and to external constituencies.

- Other duties may also be assigned.

EDUCATION & EXPERIENCE (REQUIRED) :

- Bachelor's degree and six years relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED ):

- Advanced knowledge of Microsoft Office Suite

- Knowledge of Oracle or other business financial systems.

- Solid understanding of financial principles.

- Advanced oral and written communication skills.

- Ability to clearly and effectively present information to internal and external audiences, and all levels of management.

- Strong analytical skills to review and analyze complex financial information.

- Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.

- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

- Demonstrated competency in project management of a high volume of work, some of which is cyclical.

- If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit.

- Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.

- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

- Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.

- Demonstrated success in performing meticulous, high quality and compliant work.

- Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

CERTIFICATIONS & LICENSES : None

PHYSICAL REQUIREMENTS- :

- Constantly sitting.

- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.

- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.

- Rarely reach/work above shoulder.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS :

Routine extended working hours during peak cycles; travel to school/unit sites across university.

Job :

Location : School of Medicine, California, United States

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.