Manager/Assistant Manager - Legal Operation - Bank

Role Responsibilities

Strategy

- The main responsibilities will be to support the Legal, CoSec and SIS COO team in managing all the onboarding and in-life due diligence requirements for all third parties engaged by the LCS function, ensuring compliance with all Third Party Risk Management ("TPRM") requirements within the Bank.

- Ensuring adherence to all Operational Risk Governance by all stakeholders involved.

Business :

- Effectively project manage and co-ordinate various due diligence tasks including, but not limited to, anti-bribery and corruption, data privacy and third party security risk and ensure quality and timely execution.

- Make timely and sound judgments, and identify clear solutions from broad, complex or ambiguous situations.

- Interact with all levels of management within the Bank while performing TPRM related tasks for service providers across all of the Bank's markets.

- Effectively communicate the risks to internal and external stakeholders.

- Effectively communicate and manage relationships with stakeholders globally.

Processes :

- Work with the Head of Supplier Performance in the delivery of the Review of Global/Specialist/Country Legal Panel Reviews.

- Provide appropriate support to teams including planning initiatives, updating due diligence trackers, identifying and reporting risks and issues.

- Assist in identifying key stages of the Sourcing Process within Country.

- Ensure that you have an ability to navigate through the Banks policies and standards.

- Ensure Project Governance framework is adhered to and requisite documentation is completed.

- Support the Head of Supplier Performance on reporting, including meeting preparation and monitoring of follow-up actions with the Legal Management Team and broader risk groups (ABC, Privacy, TPSR etc).

- Maintain ServiceNow, SharePoint and Bridge Sites to ensure that Programme documents are up-to-date and shared with stakeholders.

- Manage a register of Service Providers and ensure that deficiencies are mitigated, and appropriately escalated to relevant stakeholders.

- Support any training and awareness initiatives relating to the Group Engaging External Counsel Policy and third party risk management relevant to LCS.

- Assist in the development of new/amended processes, innovative ways of working and reviewing Service Provider due diligence tasks.

- Assist in the forward planning and prioritisation of vendor assessments or requests from internal and external stakeholders, and resource allocations.

- Develop relationships with multiple internal and external stakeholders in different markets to understand local conditions and considerations which may impact upon TPRM requirements.

Risk Management :

- Maintain a register of third party risk managment and ensure that deficiencies are mitigated.

- Support the Head of Supplier Performance to ensure compliance with relevant governance covering third party security risk.

- Monitor and report onLegal, CoSec and SIS's compliance with third party risk management requirements to stakeholders.

Governance:

- Diligently provide weekly and ad hoc reporting on status of third party due diligence.

Regulatory & Business Conduct :

- Display exemplary conduct and live by the Group's Values and Code of Conduct.

- Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct

. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

- Follow the Leadership of Head of Supplier Performance to achieve the outcomes set out in the Bank's Conduct Principles: Fair Outcomes for Clients; Effective Operation of Financial Markets, Financial Crime Prevention; Creating the Right Environment.

- Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders :

- Group Anti-Bribery and Corruption

- TPSR

- Supply Chain Management

- Business Unit stakeholders

- Compliance

- LCS

- HICS

- CISRO

- External Third Parties vendors

Other Responsibilities

- Embed "Here for Good" and Group's brand and values in the TPSR Team.

- Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.

- Establish strong relationships with identified stakeholders across the regions and countries and understand their strategic goals, in order to ensure ICS alignment.

- Ensure that Process Owners are escalating risk, control, and process deficiencies appropriately in accordance with the relevant risk framework

Our Ideal Candidate :

- Strong communication skills in English.

- Strong Project Management experience, with good understanding of Legal environment.

- Ideally experience in information security / IT auditing, with Big 4 and/or Banking & Financial services experience.

- Experience in third party audits is a plus, but understanding of auditing standards, compliance, risk assessment and internal control frameworks is a requirement.

- Familiarity with working in a cross-cultural setting.

- Excellent written and interpersonal skills.

- Experience with complex programme structure involving matrix management and various stakeholders.

- Strong relationship building skills.

- Able to work in a high pressure environment in a geographically and culturally dispersed environment.

- Ability to multitask and ensure that all key priorities are delivered as per agreed timelines.

- Competency with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, SharePoint).