Manager - Administration - Manufacturing Firm

Graduate with 10 - 14 years' experience in Administration & HR Operations with good communication skills as well as leadership qualities to handle multiple office is a must.

Facility Management :

- Design and implement administration processes and procedures

- Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures

- Effective management of horticulture and landscape development

- Plan and manage facility central services such as reception, security, cleaning, waste disposal and parking

- Manage facilities of the establishment (other than office) for rent, electricity, water and all maintenance services.

- Oversee the maintenance of Office Property, Company flats and ensure timely completion of renovation work, wherever required in coordination with Admin / Property Development Cell (as applicable)

Asset Management

- Supervise repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, and building, etc.

- Monitor & effectively run the communication equipment

- Facilitate asset management of all assets across multiple locations

- Ensure optimum space allocation for workstations and effective utilization of space and resources for new buildings, or re-organizing current premises

Vendor Management

- Vendor management of Housekeeping, Cafeteria, Transportation, Courier, Cab services

- Ensure timely raising & approval of Monthly Debit Notes of Admin & Canteen for Conference expenses (Training Rooms)

- Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations

- Review the records of all the AMC & Rate Contracts

Financial Management

- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances

- Contracts Management i. e. preparing documents to put out tenders for contractors

- Calculating and comparing costs for required goods or services to achieve maximum value for money

- Provide inputs for budget planning & controlling expenses to ensure that it is approximately within budgeted costs Capex & Opex

Coordination with Agencies

- Liaising with government authorities, Licenses department, local police authorities etc. for smooth and seamless compliance with required statutory and legal requirement

- Possess knowledge of legal documentation, drafting & vetting, compliance and due diligence issues

- Ensure compliance with health and safety standards and industry codes

General Office Operations

- Coordinate with all the departments within the corporate office and all branch offices- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level

- Coordinate with all the departments within the corporate office and all branch offices

- Assist in managing Housekeeping, Security, Maintenance & Front desk, Pantry and Cafeteria

- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level

- Audit disaster management procedures and incorporate good practices to ensure efficient disaster management

- Prepare comprehensive monthly MIS Reports as per the requirement

HR Related Tasks

- Handle HR Operations

- Assist with on boarding and exit process as and when required

- Supervise and conduct all administration matters pertaining to the HR function

- Assist the HR Team and work in accordance with the organizational objectives

- Ability to consistently and fairly apply appropriate policies, guidelines, procedures and processes.