Magic Bus - Head - Administration & Procurement

Head - Administration & Procurement - Magic Bus India Foundation

Location: Mumbai (Airoli)

Organization: Magic Bus

Position Type: Full-time

Reports To: CFO

Team : Regional Administration in charge, procurement team.

About Us:

Founded in 1999 by Matthew Spacie, Magic Bus India Foundation is one of India's top five NGOs in the education and skilling sector, operating across 72 districts in 24 Indian states and union territories. Over the past two decades, we have empowered over 10 lakh adolescents and placed more than 2 lakh youths in sustainable jobs. Our Childhood Programme targets 12-18-year-olds, while the Livelihood Programme caters to those aged 18-25. With a dedicated team of over 3,000 professionals, Magic Bus has become India's leading direct implementation NGO within a decade. Committed to driving our mission forward, we leverage technology and innovation to scale and enhance our programmes.

We have earned numerous accolades, including the ASSOCHAM awards for Best Not-For-Profit Organization, Best NGO for Covid-19 Response in 2022, three consecutive years of the Great Place To Work recognition, and the prestigious Khel Ratna Puraskar presented by the President of India.

Our strategically located offices in Mumbai, Delhi, Kolkata, Chennai, and Hyderabad are complemented by an international presence in the US, the UK, Nepal, Myanmar, and Singapore, reinforcing our global commitment to making a difference.

Responsibilities:

Administration:

- Oversee and manage the administrative functions of all premises (except HO - Mumbai) owned or leased by the organization.

- Ensure a safe, clean, and conducive working environment for all employees.

- Develop and implement policies and procedures related to facilities management, including maintenance, security, and housekeeping.

Procurement:

- Lead the procurement function, including sourcing, negotiations, and vendor management.

- Develop and implement procurement policies in adherence to organizational guidelines.

- Ensure cost-effectiveness, quality, and timely delivery of goods and services.

Team Leadership:

- Build and lead a competent team to manage administration and procurement activities.

- Provide guidance, mentorship, and regular training to the team.

Compliance:

- Ensure compliance with all relevant laws and regulations related to administration and procurement.

- Identify and mitigate risks associated with facilities management and procurement processes.

- Serves as an internal control point for ethics and improprieties, allegations, complaints.

- Monitor and audit compliance in synch with legal regulations.

- Investigate cases from the departure from the code of conduct and administer punitive action for violation of ethical codes of conduct.

- Responsible for Whistle Blower complaints

- Provide advice on governance issues.

- Spearhead with the legal department / judiciary for managing employee grievance.

Budget Management:

- Collaborate with finance teams to develop and manage budgets for administration and procurement activities.

- Monitor and control expenditures within approved budget limits.

Qualifications:

- Minimum of a graduate degree in

- At least 20 years of relevant experience, with a significant portion in a leadership role.

- Prior experience in defence services will be highly regarded.

- Proven track record in effectively managing large-scale administration and procurement functions.

- Strong leadership and team management skills.

- Excellent communication and interpersonal abilities.