Lead - Account Payable - P2P Process

Account Payable Lead P2P Process

Designation - Accounts Payable Lead Procure to Pay P2P Process India

Location - Gurugram Onsite

Remuneration - Best in Industry

Experience - 10 to 12 years in Global Accounts Payable Process, Shared Services,P2P

Minimum qualification: CA/MBA Qualified must . Basic technical education would be an added advantage.

Roles and Responsibilities:

Process Delivery & Reporting:

- Support the team creating/ changing the Purchase order in SAP on the basis of PR & Comparative statement for all categories like Raw materials, Resale, Services, Transport, CAPEX, spares, consumables, etc.

- Managing the Invoice processing cycle (Park, Post, Payment) along with timely vendor reconciliation.

- Identify, and understand the open purchase requisitions, and comparative statements and create PO based on the same.

- Coordinate with stakeholders like PtP RO Lead, PTP, GSS Leads, Finance Lead, C&F agencies, vendors, transporters and resolve the queries.

- Review the various reports prepared by the team related to the overall purchasing of the organization.

- Follow-up & track with vendors for dispatch and readiness of the materials/ goods, follow-up with the vendors to obtain the required delivery documents for import/ domestic deliveries.

- Share the necessary documents like delivery related documents, transporter details with the plants, warehouses, users for GRN.

- Follow-up with C&F agencies and support the purchasing team to clear the import shipment on the port.

- Follow-up with the finance team to pay the custom duty.

- Coordinate with the purchasing team to track and follow up with the vendors for delivery.

- Follow-up with vendors for statutory and financial requirements like GST, MSME certificates.

- Extract the data from SAP S4 HANA, and create reports based on required formats.

- Provide information to the Tower Lead on work accomplishments, problems, progress in work processes, individuals and team needs.

- Report Process Dashboards on various performance metrics internally to the PTP Tower Leadess Dashboards on various performance metrics internally to the P&C Functional Lead.

Overall Team Management:

- Manage individual team members performance, identifying the training needs of the team and ensure nominations.

- Manage allocation of work to members of the team, back-up, and leave/ absenteeism planning.

- Allocating tasks/ duties to others within a team and ensuring cohesive team working

- Accountable for meeting and prioritizing own targets/ deadlines and those of others within agreed standards and procedures.

Issue and Escalation Management:

- Identify potential sensitive issues and escalate it to the appropriate level.

- Act as a first point of contact for escalation and resolve issues with PtP processes.

Quality Assurance and Process Improvement:

- Improve operational efficiency by exploring new ways of working through process improvements.

- Innovate ways to automate processes by rolling out quality initiatives.

- Adherence to the Key Performance Indicators (KPIs) agreed with the business in the area of Accuracy, Productivity and Customer Satisfaction.

- Implement better work practices to achieve high standards of work and maintain established work procedures.

- Provide quality service/ advice in accordance with agreed service standards.

- Work with the functional leadership in the retained organization and with the GSS leadership to develop and improve the existing services offered by the PtP GSS team and also in expanding the suite of services offered by the PtP GSS team.

Teamwork & Communication:

- Ensure a 'customer centric' and 'partnership approach' to develop strong relationships with other working groups.

- Effective communication of issues across the GSS and working groups.

Knowledge Management and Retention:

- Service delivery processes are documented and reviewed regularly to ensure its appropriateness. Keeping up to date with changes to policies and procedures.

Transformation and Change Management:

- Support GPO's including identification, proposal development and other pursuit activities for transformation.

Stakeholder engagement

- Develop and manage regular engagement with the stakeholders (internal and external) for predictable service delivery.

- Provides regular performance updates to appropriate stakeholders.

Leadership tasks:

- Competence development

- Balancing of workload and assignment of tasks

- Internal and external conflict management

Management-responsibility:

- Directly responsible for PtP workstream service delivery and development of GSS P team

- Determination of KPIs to be achieved