Kalpataru - Assistant Manager/Manager - Procurement

Job Title: Asst Manager / Manager - Procurement (Indirect Spend)

Division/Dept: Group Procurement & Supply Chain Management

Reports to: Vertical Head - GPSCM

JOB PURPOSE

Summary of why the job exists; and how it contributes to the overall mission/objective of the organisation.

- To efficiently Source specified category of indirect spend items at Group level; achieve cost optimization (economies of scale); enhance meaningful partner relations; plan and direct implementation of policies & processes aligned to Group Values which support key business objectives and deliverables; deliver with speed of execution to match the organization pace; to ensure that the internal customer expectations for deliverables in terms of time, cost and quality are met, in line with Business Objectives.

- To continuously scout for synergies across Group and convert into implementable programs.

PRINCIPAL ACCOUNTABILITIES :

Expected end results that must be achieved in order to fulfil this job purpose and the activities that help in achieving these results.

1. Sourcing & Contract Finalization :

- Responsible for Sourcing activity at Group level for the specified categories of indirect spend items such as travel, hotel, communication, Fuels, transport etc..

- Finalize rate contracts with partners such as Airlines, Hotels, Travel Management Companies, Telecom Service Providers, Oil Companies, Transport agencies etc. at Group level; facilitate implementation & administration of such Contracts through respective agencies.

- Develop suitable governance mechanism to ensure that the finalized Contracts are being administered across Group; report deviations and impact thereof.

- Detailed understanding of relevant contractual and legal matters to protect company's interest

- Manage and constantly evaluate partners

2. Spend Management & Cost Savings :

- Continuously review existing cost structure and coordinate with respective Spend Departments (BUs /Finance/ Operation) to identify opportunities and work out the cost reduction possibilities through key drivers like consolidation, purchasing efficiencies, value engineering, elimination and consumption control etc.

- To analyze the spend pattern and identify key cost drivers for the spend and benchmark the same.

- Set up systematic approach for spend control, benchmarking & standardization, drive competitive approach.

- Review and provide updates on the cost reduction programs.

3. Monitoring and tracking cost reduction initiatives :

- Create feasible timelines and monitor implementation of ideas.

- Maintain a track sheet and regularly update the same.

4. Partner Relationship Management :

- Align Partners with Group systems & processes

- Set up periodic meetings & visits at appropriate levels.

- Jointly work with Partners for value engineering & cost reduction programs.

5. Audit Compliance of key processes :

- Ensure compliance of various processes and demonstrate through conduct of internal as well as statutory audits.

- Understand various risks and put systems to mitigate the same

MAJOR CHALLENGES :

Major challenges faced in carrying out this job, and what would be done in order to overcome them.

- Speed of execution without compromising on process adherence - to have simplified processes with adequate controls and automation.

- Geographical spread - to have plan to implement programs at various locations in a timely manner.

- Cost reduction - to find opportunities to reduce cost through alternative sourcing and efficient ways to do the job.

- Alignment with BU Purchase teams - to ensure the Centralized Contracts are implemented without deviations

- Excellent Coordination - to closely interact with BU teams to ensure the deliverables of Group initiatives are met.

KEY DECISIONS :

1 or 2 typical decisions to be made, in the course of this job.

- Finalize & recommend Procurement of Services from optimal source.

- Anticipate & recommend adequate controls to ensure that the Group initiatives are implemented across BUs.

DIMENSIONS

Data, which will reflect the scope and scale of activities concerning this job.

1. Spend: Around Rs. 125 Cr.

2. Geographical span: Pan India; 3 major Group companies; 8 Purchase Units

3. Systems : Multiple across Group such as different instances of SAP

SKILLS AND KNOWLEDGE :

Minimum acceptable proficiency for this job.

EDUCATIONAL QUALIFICATIONS:

Engineering Graduate, CA, ICMA preferably with MBA in Supply Chain / Finance

RELEVANT EXPERIENCE:

6 to 8 years in any professional organization in the area of Procurement & Supply Chain function, Cost Control, Vendor Development etc.

FUNCTIONAL COMPETENCIES:

Commercial and Business Acumen; Negotiation Skills; Process oriented approach; Building & nurturing partner relations with vendors.

BEHAVIORAL COMPETENCIES:

Highest level of personal integrity, Result orientation, Valuing people, Aligning strategies & systems, Facilitating change and innovation; Excellent coordination skills