JLL - Manager - Finance

Title : Manager - Finance

Business Unit : India Facility Management

Location : Banglore

Reporting To : Manager - Business Systems

Direct Reports : Asst. Manager Accounts/Finance & Facilities/Finance Exe. of CDC / HDC

Position Goals : To achieve the timely and efficient delivery of Facility Management services to all the Sites in India in support of their business needs in accordance with the Service Levels and Key Performance Indicator requirements.

Duties & Responsibilities :

Service Delivery :

- Monitor & ensure on all vendor invoice processed by Executives & AFM's for vendors as per SLA timelines

- Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis

- Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client.

- Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis

- Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order

- Ensure timely submission of Capex requests facility wise along with detailed Business cases. Follow-up on approvals, track on PO & related invoice payments

- Provide timely and accurate management reports location wise to the client

- Provide timely and accurate monthly FM meeting reports with analysis to monthly JLLM meeting

- Ensure that all Legal & statutory compliances are met for the client

- Track vendor contracts & renewals

- Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities

- Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC

- Coordinate with the City manager & Operation managers on a regular basis to ensure that the objectives of the client are metincipal Tasks

- Work with the team to ensure tenancy expectations are met

- Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking

- Answer management enquiries

- Build effective working relationships with all staff

Key Relationships : (key stakeholders/ staff)

- Other Service Providers

- Jones Lang LaSalle staff

Employee Specifications :

Key Performance MEASURES:

- Provide invoice processing service in accordance with the requirements of Finance Department

- Invoice monthly for reimbursement of Service providers Pan India bill payments along with Management fee invoices based on approved SLAs

- Investigate anomalies.

- Establish procedures to ensure only correct amounts are paid.

- Establish Monthly reports on costs and Budgets and their trends.

- Ensure monthly accrual reports submitted on a Pan India Basis.

- A proper monthly cycle should be made in conjunction with accounting process & implement the same

- Provide free and open access to its premises and all books, records and systems necessary to complete internal audits of Service provider's records and systems.

Service Expectations :

- All bill payments are done on time

- No pending bills without any valid reason

- Monthly Accrual compilation

- Monthly Compliance on Budgets

- Preparation of Budget forecasting on Qtly / Yearly basis