IPE Global - Senior Manager - Procurement & Contracts

About IPE Global :

IPE Global Ltd. is a multi-disciplinary development sector consulting firm offering a range of integrated, innovative and high-quality services across several sectors and practices. We offer end-to-end consulting and project implementation services in the areas of Public Health, Nutrition, WASH, Education and Skill Development, Social and Economic Empowerment, Urban and Infrastructure Development, Private Sector Development, among others.

Over the last 21 years, IPE Global has successfully implemented over 900 projects in more than 100 countries. We The group is headquartered in New Delhi, India with seven international offices in United Kingdom, Kenya, Ethiopia, Myanmar, Philippines, Bangladesh and Nepal. We partner with multilateral, bilateral, governments, corporates and not-for-profit entities in anchoring development agenda for sustained and equitable growth. We strive to create enabling environment for path breaking social and policy reforms that contribute to sustainable development.

IPE Global is an ISO 9001:2015 certified and promoted by established practitioners and sector experts. The organization has multi-disciplinary team of 1100+ professionals, bringing together the right skills and technical expertise for enriching lives in poor and developing countries. Our experts work closely with programme stakeholders and clients to co-design solutions for complex socioeconomic issues.

For more details, please visit www.ipeglobal.com

Job Description :

This is a key contract management position which will support/assist Vice President Corporate Risk and Compliance in overseeing the overall programme management, contracts management, financial management and supporting national and international project teams for different ongoing national/international projects. Some of the responsibilities of this position will include but are not limited to:

Program Management :

- Support in the overall planning and management of the Projects both national and international;

- Participate in regular Project Review meetings and keep sharing updates with the relevant stakeholders;

- Ensure proper filing and documentation of the Client Contracts and Down-stream Contracts along with amendments;

- Development, maintenance and updation of relevant MIS for all Client Contracts and Down-stream Contracts;

- Assisting the Projects to garner support from Corporate Office and other projects to meet specific requirements;

- Act as the main point of contact between the Corporate Office and Project offices to uphold the organizational values while supporting project implementation.

Financial Management :

- Overall responsible for creation of Projects in ERP (Internal Organization Resource Planning Platform for Management of Projects) in close co-ordination with the Projects and the Finance Dept.;

- Ensuring timely submission of invoices to the Clients;

- Overseeing the timely submission of Down-stream Contracts invoices to the Finance Dept., timely payments of the same as per the Down-stream Contracts and reporting the same, including deviations, if any.

Contract Management :

- Monitoring the Contract Request Form vs. the Approved Budget allocated for the Projects and ensure that the Down-stream Contracts are issued within budget;

- Drafting Inter-Company Work Orders and Sub-Contracts for all Down-Stream Contracts across the Projects;

- Ensures the legality of corporate contracts and their proper commissioning;

- Managing the contracting process in accordance with organizational and donor guidelines and in a timely fashion;

- Coordinate with project staff responsible for procurement on a regular basis and review the procurement process/contracts prepared by the project staff before they are approved

- Coordinate for central level activities that are common to all Project teams such as maintain accountability or coordinate for central level meetings and trainings based on the overall need of the organization;

- Participate in evaluation process as a team member for key procurements (at Corporate & Project level);

- Participate the procurement function to provide complete integrity and transparency in the way vendor lists are maintained, enquiries sent and orders placed, so that the best value is obtained;

- As per need, negotiate with preferred vendors for the procurements;

- Perform periodic review/audit of the procurement files and records maintained under different projects;

- Participate in Pre and Post award Due Diligence of various contracts and awards by the organization keeping in view the organizational and donor regulations

- Support in managing Down-stream Contracts development of Contracts, managing Suppliers, documentation and MIS, ensuring timely reports from Suppliers, etc.