Head - Shipping Documentation

Job Role: Shipping Documentation Head

Job description:

Role & responsibilities:

- Responsible for complete Export Documentation ( Pre & Post-shipment ).

- Preparation of Performa invoices and commercial invoices.

- Submission of documents to the finance department.

- Well versed with export- import documentation, handling of CHAs, Shipping Lines, Freight Forwarding for containers and break-bulk vessels. Thorough knowledge of Shipping, Logistics, Insurance, Customs Clearance & Forwarding, Merchanting Trade, UCP 600, Foreign Trade Policies.

- Experience in Project management tools. Proficient in Microsoft Office/ Project Suite.

- Excellent communication, interpersonal, and leadership skills . Strong analytical and problem-solving skills.

- Plan, organize, and monitor the receiving, shipping, and storage, of all items either from suppliers or production shops ensuring a smooth and consistent operation so parts and supplies are located and distributed to proper departments in an effective and efficient manner as needed to satisfy internal and external customer requirements.

- Plans and coordinates work, trains and motivates, monitors and evaluates the performance of team members; ensures their ability to safely operate material handling equipment to move materials to and from storage configurations.

- Monitors the unloading or loading of all materials into or out of the facility. Supervise the movement of material to and from storage efficiently, effectively, and safely.

- Identify and eliminate safety and housekeeping hazards to minimize workplace accidents

- Other duties as assigned e.g., reporting

- Plan and book freight for international and third country origin shipments using various modes of transportation.

- Negotiate rates and contracts with shipping and logistics providers.

- Supervise & review all shipping and export documents, such as commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations.

- Communicate with clients, suppliers, freight forwarders, customs brokers, and other parties provide updates, resolve issues, and ensure customer satisfaction.

- Track and monitor the status and location of shipments using various systems and tools.

- Maintain accurate records and files of all shipping and logistics transactions.

- Analyze shipping and logistics data and performance identify areas for improvement and cost reduction.

- Assist in the development and implementation of shipping and logistics policies and procedures.

- Comply with all applicable laws and regulations related shipping and logistics.

Skills Required

- Bachelors degree with equivalent work experience.

- Minimum 1 to 17 years of working experience in a shipping company or sea logistics firm involving freight booking, marketing, and agent communication.

- Proficient in Microsoft Office and other relevant software applications.

- Knowledge of shipping and logistics terminology, processes, regulations, and best practices.

- Excellent communication and interpersonal skills in English is a must.

- Attention detail and accuracy in reviewing documents.

- Ability to work independently and as part of a team in a fast-paced environment.

- Problem-solving and analytical skills.