Head - Finance & Administration - Healthcare/NGO

(A) Financial Management:

(1) Compliance: Continuously create and evolve policies/ procedures/ systems to minimize risk; implement prudent controls with regard to expenses, cash advances, receivables, and payables; management of the treasury function, for efficient and continuous operation with compliance with FCRA and other regulations and efficient management of banking relations; ensuring filing of all statutory returns, like PF, Income Tax, FCRA and Registrar of Societies;

(2) Reporting: Timely reporting to donors, to senior management, founder's office; forecasting cash flows and reporting against them; all statutory reports;

(3) Budgets and monitoring: Develop budgets and cash flow projections both annually and periodically as required, in collaboration with Program and other functions; obtain timely approval of budgets and expenditure plans; reporting against budgets, with variance reports (with explanations from concerned line departments) for the CEO, Chairman, and other function heads; raising concerns for cost overruns or unacceptable cash flow situations outside of the regular reporting cycle;

(4) Audits and Internal Controls: Facilitation and coordination of all audits; monitoring the implementation of recommendations and reporting to CEO, Board, and Chairman on a quarterly basis; developing processes to protect the organization from conflict of interest and other risks like fraud and malfeasance;

(5) Grants, Debt and Equity: Efficient management of grant management in all its aspects: compliance; forecasting requirements; reporting; developing grant budgets for existing and planned budgets; sub-grant management on the same lines; monitoring of subgrant partners and building their capacity;

(6) Investment Planning: Ensuring prudent investment of funds as per the policies of the organization.

(B) Legal:

(1) Tax advisors, legal advisors, and auditors: Relationship management, effective liaison and appointment, and termination in the best interests of the organization;

(2) Drafting of contracts: Drafting of all MOUs, agreements and contract letters and their modification as and when required;

(3) Assessment of partners and parties who are provided funds: Participation in the selection of partners and innovators who may be funded from time to time; contributing to the discussion with potential and existing donors;

(C) Administration- Oversee the team for effective:

(1) Procurement: Timely procurement of all program requirements in line with indents; vendor identification with inputs from line departments and choosing the best party; placement of purchase orders after following due process, ensuring that there is no conflict of interest; follow up of deliveries against orders to ensure continuity of program; resolving disputes which may arise on orders placed; scrutiny of amendments to orders to protect organizationally interests;

(3) Logistics and travel: Effective management of all activities related to travel and logistics to ensure all needs are met at the least cost; monitoring exceptions and ensuring they are kept to the minimum; overseeing the logistics and administration requirements of all official visitors, including advising international visitors on applicable visa requirements;

(2) Office administration: Management of the office and its day to day running to ensure continuously high morale of the staff; controlling office costs without sacrificing staff satisfaction;

(4) IT services coordination: Working with the IT service provider for day to day administration of IT set up, data backup and maintenance of assets and upkeep; developing and updating and business continuity plan to protect the organization from any IT failures due to viruses or hardware crashes.

Any other reasonable duty as may be assigned, that is consistent with the nature of the job and the level of responsibility. The role may include other reasonable duties, in line with the role and level, assigned from time to time as deemed fit by the CEO.