Head - Company Secretary

Head Company Secretary

Job Purpose:

- The role will oversee the secretarial function of the organization.

- Ensure compliance with statutory regulations, corporate governance, management of the Board of directors and committee meetings and addressing shareholder concerns in a timely manner.

- Reporting to the regulatory bodies in compliance with listing guidelines.

- Keeping up to date with any regulatory or statutory changes and policies that might affect the organization. Ensuring that policies are up to date and approved.

Objectives and Responsibilities:

Key Tasks:

Related to Shareholders:

- Preparation for the Annual General Meetings of the organization.

- AGM notice preparation, securing the accounts approval, preparation of the Management's Discussion and Analysis (MD&A) report.

- Corporate governance report, subsidiaries, and associated company reports.

- Managing all matters in relation to shareholders e.g. share transfers, dividend pay-out ECS and ensuring that they are addressed in a timely manner.

- Interaction and coordination with Registrar Transfer Agent (RTA) on a regular basis in relation to shareholder issues; preparing MIS on the same and providing it to the Stakeholders Relationship Committee (SRC) for their consideration.

- Manage shareholder grievances and provide resolutions.

- Ensuring compliance with various provisions of Corporate Laws, Guidelines issued by Securities and Exchange Board of India and Listing Agreement executed with Stock Exchanges.

- Continuous focus on improvement of investor services by evaluating and implementing practices at other corporates

Related to Board:

- Management of various board committees - meeting notice, agenda preparation, conducting the meetings, minutes of the meetings, sign off from VCMD, updating of internal records etc.

- Prepare Directors' Report, Corporate Governance Report, General Shareholder Information and Report on Corporate Social Responsibilities, all forming part of the Annual Report.

- Assist Board in the conduct of the affairs of the company, ensure compliance with Corporate Governance matters, apply secretarial standards, maintain record of permissions from the board and government bodies.

- BRSR report, Integrated reporting, ESG compliance

- Addressing queries raised by the directors in a timely manner.

- Take an active role and provide valuable inputs to the management and the board relating to mergers, demergers, scheme of arrangements etc.

- Develop and oversee the systems that ensure the company complies with all applicable codes.

Subsidiaries and Associated Companies:

- Manage company secretarial related matters of subsidiaries and associated companies.

Corporate Governance:

- Resolve issues related to corporate governance by external auditor.

- Identify the best practices in corporate governance and institutionalising them at DFPCL.

- Preparation of the corporate governance report of the organization and coordinating with the external auditors in relation to secure the corporate governance certification.

- Managing secretarial matters for all the subsidiary and associated companies

- Ensure that changes required to various policies under The Companies Act, 2013 and/or SEBI Regulations that might affect the organisation are up to date and are approved by the Board and/or its committees, as required.

- Ensuring compliance with the requirement of maintenance of Structured Digital database

Education Qualifications / Background:

- State minimum qualification required by the Job Holder to work effectively on this position

- Should be a qualified Company Secretary with top grades in graduate level course from a reputed college

Relevant Years of Experience:

- Mention years of experience required for the job.

- Elaborate more of the relevance / type of the job experience required by the role

- Minimum 20-25 years of experience in the relevant domain

- Experienced in working with Leadership Teams

- Candidates from a large Public Listed manufacturing company would be the preferred.

- 3-5 years of working experience of leading company secretary work for a mid-sized company

Desired Behavioural Competencies & Functional characteristics:

- Excellent written and Verbal Communication

- Excellent ability to collaborate & interpersonal skills.

- Lead the Team and manage multiple stakeholders.

- Ability to hold secretarial standards.

- Deep domain & functional understanding

- Good use of technology for the work

- Eye for details

- Good Industry connect & understanding of working with Govt authorities