Head - Administration - BFSI

- Handling complete Facilities & infrastructure set up.

- Plan yearly budgets for day to day operations and activities. Analyze and track Actual expenses Vs. Budgets.

- Prepare and analyze reports to keep a check on cost and ensure sufficient stocks and resources available at all times.

- Streamline employee transport. Ensure maximum cab utilization and on time arrival and departure, Zero breakdown.

- Allocate and Monitor car parking space in the facilities.

- Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time.

- Manage and maintain all Lease agreements of bank's facilities/office spaces/staff residences provided by the bank and ensuring timely renewals of the same.

- Manage Housekeeping and admin staff for ensuring proper upkeep of the office.

- Handling purchase of stationary, office equipment & looking after their maintenance.

- Scrutinizing and ensuring timely payment of all office administration bills.

- Plan and Manage Seat Allocation & Capacity Planning Ensuring 100% uptime of all electrical and mechanical equipment

- Ensuring timely maintenance of all electrical and mechanical equipment like Air conditioning systems, Generator sets, UPS, CCTV etc.

- Prepare and evaluate Standard operating procedures and safety instructions for handling equipment and machinery

- Prepare and evaluate back up plan in case of failures and emergencies

- Plan Yearly budgets for maintenance and procurements of consumables and accessories

- Implement design changes wherever necessary

- Plan replacements and refurbishments of equipment.

- Manage insurances of bank's properties, assets and other liabilities insurances.

- Ensure Security of premises, data and employees.

- Provide emergency support as a vital member of the Business Continuity Plan, Fire Marshal, and First Aid teams, ensuring a secure and safe workplace.

- Organising fire safety drills and evacuations. Ensure adequate signage and safety instructions at all necessary and required locations.

- Raising Capex, work orders and contracts, negotiating with vendors.

- Ensuring procurement policies are adhered to, and vendors are managed to provide effective and efficient service.

- Keeping expenses at optimum level in line with budget.

- Constantly looking for opportunities to optimize costs.

- Ensuring that all vendors are paid on time and accounting entries are passed accurately and in time.

- Ensuring appropriate TDS is deducted against vendor payments and deposited within the due date.

- Verifying correctness of the GST accounting against the vendor payments.

- Responsible for accruals, prepaid and fixed asset accounting.

- Coordinate with Finance Team and Auditors on expense accounting, TDS and GST related matters.

- Monitor and ensure timely signing of Annual Maintenance contracts.