Head - Administration - BFSI

One of the leading company in BFSI sector is looking for "Head Of Administration"

Reporting : COO

Location : Mumbai

Key Responsibilities :

General Administration and Facilities Management :

- Plan and coordinate administrative procedures and systems and devise ways to streamline processes

- Monitor administration activities including office facilities, transport facilities, security services, etc.

- Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)

- Organize and supervise other office activities (recycling, renovations, event planning etc.)

- Keep abreast with all organizational changes and business developments

Cost Control & Regulatory Compliance :

- Responsible for Monitoring Cost and Analytics on cost pertaining to Administration, Infrastructure and Procurement

- Selection of Vendors for various General Administration functions Pan India

- Manage sourcing and AMC, work and rate contacts with target based budget and cost controls

- Look after and Renegotiate cost of all the office maintenance & Cafeteria vendors, warehouse & record keeping arrangement.

- Leave & Licensing arrangements

- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

- Monitor costs and expenses to assist in budget preparation

- Identification and realization of cost-saving and cost-reduction opportunities

Procurement :

- Development of organizational procurement strategy

- Management of business process outsourcing activities

- Selection and management of procurement systems

- Management of procurement staff in (and across) sourcing, contracting, transactional purchasing, supplier management, and miscellaneous internal procurement support activities

- Negotiate with external vendors to secure the most advantageous terms

- Perform risk management regarding supply contracts and agreements

- Control spend and build a culture of long-term saving on procurement costs

Infrastructure Management :

- Ensure comprehensive disaster recovery architecture is maintained and operations are in place to ensure compliance for business continuity events

- Develop RFPs

- Coordinate project/resources requirements with the IT and other teams

Role requirements :

Work experience : Min 10 -15 years- experience

Technical Skills :

Proven track record and experience in;

- Administration & Facility Management

- In-depth understanding of office management procedures and departmental and legal requirements

- Familiarity with financial and facilities management principles and regulatory requirements

Additional Desirable Skills :

- An analytical mind with problem-solving skills

- Excellent organizational and multitasking abilities

- A team player with leadership skills