General Manager - Tendering & Contracts

KEY RESPONSIBILITIES:

1. Department Work Planning & Review:

- Assign the tender working to the team members based on the work scope.

- Guide the team members on Site Survey Work.

- Review of tender working and provide appropriate guidance about the items impacting the offer.

- Review of Project Specific Presentations to substantiate project construction methodology.

- Finalization of the contracts with client.

- Review of the key techno-commercial terms and conditions & factoring them while working of OHP

- Review of the resource planning proposed to be deployed for the project.

- Coordination with clients and Consultants during techno-commercial negotiation meeting.

- Internal Kick off Meeting & Handing of Contract Documents to Execution Team

- Review of tender enquiries expected during the month and quarterly plan.

- Review Pre-Qualification Documents

2. Review of Tender Working:

- Plan the submission of tender with team member as per dead line.

- Review of tender study, Major BOQ, Scope of work & Area Statement

- Review of techno-commercial queries raised for Pre-bid Meeting. Attend the meeting as required.

- Review of bought out item enquiries floated to various vendors. Suggest any additional vendor

- Review of all backup rates taken for tender working.

- Review of Rate Analysis to correct appropriately as required.

- Review of Detailed working of Over Heads. Decide on the profitability expected from the project.

- Review of the techno-commercial conditions and offers after post bid meetings.

3. Vendor Development:

- Identify new specialized items incorporated in the tender. Prepare a list of manufacturers/ suppliers/dealers/associates/subcontractors. Discuss with them and enlist them

- Search and develop additional vendors for various bought out items to increase the data base and to
bring competitiveness in our pricing.

4. Planning & Review Meeting:

- Discuss on the Planning for site survey work and provide guidance on the basis of previous experience
in the region.

- Discuss with the team on any specific or critical requirements of the tender. Consideration of its impact on the pricing.

- Discuss and Advice on the vendor list for floating of bought out item enquiries.

- Plan for the tender submission i.e. tender working, techno-commercial pre-qualification documents and resources planning with project specific presentation.

- Coordinate for the arrangement of Tender Security to be submitted along with tender.

- Discuss with Finance Dept. on the critical commercial conditions and impact on financial cost.

- Discuss with Safety & Quality Team for any additional specific requirement specified in the tender.

- Discussion on receipt of enquiries likely to be issued during fortnight.

- Review and follow up with client and Consultants on the bids submitted for further course of action.

5. Enquiries & Submitted Bid Management:

- Check and discuss with Business Development Team about the likely enquiries to be issued in the
coming week.

- Check on the team member for take up the assignment. Accordingly direct enquiry received to the
person concerned.

- Evaluate the received enquiries on the basis of pre-qualification requirements and value of the work.