Fullerton India - Assistant Manager/Manager - Secretarial

Job Title Asst. Manager / Manager - Secretarial

Function / Department Finance

Department Head CFO and Company Secretary

Reporting Manager

Assistant Vice President/ Vice President

Purpose of the Job:

To ensure carrying out all the routine compliances of the secretarial and NHB/ RBI and other compliance functions and assist in all major secretarial and NHB/ RBI and other compliance activities and such other work delegated from time to time.

Perspective :

Business & Financial Management :

a. To ensure forms/returns/registers are prepared accurately and filed timely

b. To ensure creation and maintenance of secretarial records/registers and ensure that they remain updated all the time.

c. To assist/ensure listing, tracking and compliance with the statutory provisions under the Company law, SEBI/ NHB/ RBI/ IRDA laws/related laws and improve compliance levels

d. To prepare all relevant meetings- documents/papers efficiently, to assist in smooth conduct of the meetings and in timely closure of post meeting compliances/ follow up matters

e. To ensure all the audits are completed in time and always aim for clean audit reports

f. To assist in carrying out all other compliances and assignments as may be delegated from time to time in accurately and efficiently

People / Team :

- To ensure prompt and effective coordination in cordial manner. Build and maintain cordial relation with all internal and external stake holders statutory authorities, stock exchanges, Debenture Trustees, R &T agents, Consultants, Regulators, Other departments, etc

- To prepare training plans for the juniors and track their progress. To help them handle assignments independently

- To provide qualitative and timely assistance to seniors whenever called for

Process / Quality Improvement :

- Finalising and submitting process manuals, checklists, trackers etc

- Improving compliance and administrative processes

- To accurately prepare, finalising and submit process manuals, checklists, trackers, etc in time

- To assist in improving the compliance and administrative processes continually

Task performed :

- Plan and track progress the work related to Board/Board Committees/General meetings

- To list out the various documents to be filed with stat authorities, track progress and ensure timely completion

- To draw plans and ensure timely completion of the secretarial audits, due diligence certificates, and provision of inputs for other audits

- Sending the internal trackers, regulatory updates along with their impact, etc

- To undertake timely circulation of compliance calendar and track compliance status

- To assist is drawing up impact analysis of various regulatory changes

- Other miscellaneous secretarial work as and when they delegated

Other relevant factors (Required Skills) :

- Good drafting skills

- Good communication skills

- Knowledge of MS Office

- Good understanding of Company law and allied acts, IRDA Corporate Agency regulations, SEBI, FEMA, NHB and RBI regulations

- Expertise required/ Domain Knowledge: Understanding of the various secretarial activities - academic knowledge of the Company law/ SEBI/ FEMA/ IRDA/ NHB/RBI regulations and practical experience of working on various secretarial and compliance related activities

No. of years of relevant experience: 2-4 years

Any specific specialization/education: Membership with the Institute of company Secretaries of India (ICSI)