Frankfinn - General Manager - Admin

- Heading Admin & Facilities Function for multiple office and multiple cities.

- Facilities Management

- Handling facilities viz., Fire Fighting Equipment,

- Electrical Installations & Power Backup Generators and Lifts etc,

- Air-conditioning Systems.

- Housekeeping.

- Physical Security,

- Building Management System (Access Control System, CCTV, Fire fighting Systems, P.A., Fire Alarm & suppression system - VESDA/NAF etc)

- General maintenance & upkeep of Office Equipment's like P.C., Servers, Switches, Printers, Fax Machine, and Xerox Machine, etc.

- Co-ordination with Building Maintenance Agency /Landlord.

Contract & Operations Management

- Managing lease contracts for PAN India

- Annual Maintenance Contract Renewals

- Handling overall Purchase (Technical & General) & Vendor Development inclusive of calling Quotes, preparing comparison charts, negotiation & evaluation of vendors, placing order and ensuring timely execution.

Compliance, Audits & Quality Management

- Getting Certification for ISO 27001, ISO 9001 for Gurgaon location, Internal and External Audits for ISO 9001 & ISO 27001.

- Conducting Evacuation Drills and BCP & DRP tests for Admin Functional KRA's with other Functions to test effectiveness of Disaster Recovery Plan

MIS & Budgeting

- Preparing Annual Administration budget & sending the MIS reporting.

Project Management

- Identification of Location, evaluation, Commercial Finalisation, Project Planning with Milestones for Tracking and reporting.

- Executing infrastructure development projects for implementation & Up gradation of facilities needs, from finding facilities to project management and handing over facility to Operations.

- Heading the entire gamut of activities for setting up facilities with complete interior and LAN networks covering the area of 100000 Sq. Ft.

General Administration

- Handling Cafeteria and organizing with the caterer for meals served to staff in different shifts, Up Keep of Tea & coffee vending machines, ensuring the Quality of Food Served to Staff.

Transport Management

- Coordinating with transporters to ensure that all cabs report on schedule time,

- Optimizing transport planning for cost effectiveness

- Providing breakdown & Emergency assistance.

Liaison Work

- Interfacing extensively with Excise and custom, PCB, SEB- s, DOT, MTNL, V.S.N.L., MCD, Police, labor department, PF & ESIC Office as well as other external agencies.

Event Management

- Organising Parties & Conferences based on operations requirements.

- Organised Road Shows for HR campaigns. Employee Open Houses.

- Team Building Trips.

Insurance Management

- Taking necessary insurance cover for human and material resources comprising Office Assets, Mediclaim, Personal Accident cover

- Handling claims proceedings.

Guest Relations

- Organising Visa, Forex, Air, Train tickets, International sim & data cards for employees travelling within and Outside India.

- Arranging Hotel accommodation & Cabs based on travel plans.