Fields of Purity - Finance Officer

Org. Setting and Reporting

This post is located in the Cashier's Office of Financial Risk Management Service (FRMS), Finance Division (FD), Office of Programme/Project Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbent reports to the Chief Cashier. The Cashier's Office is responsible for managing the cash of the Organization which includes investing excess balances, replenishing its bank accounts around the globe in various currencies, managing the currency and country risks as well as executing the disbursements of the payments of the Organization.

Responsibilities:

Under the general supervision of the Chief of Section, the incumbent performs the following duties:

- Analyze and monitor bank account end-of-day balances, review and evaluate regular cash requirement forecast reports and determine the cash requirements at Headquarters, offices away from headquarters and Projects/Programs/ Missions.

- Prepare and consolidate cash requirement reports and bank account balances and ensure that all remittances are monitored and executed appropriately.

- Identify issues and irregularities in payment transactions and foreign exchange settlement and bank account balances (overdraft, excess balances and failed payments). Investigate and resolve issues and irregularities in a timely and effective manner.

- Ensure that proposed payments for services, facilities, supplies and equipment expenses, as well as those about personnel, a contingent-owned equipment expenses are paid under the Financial Regulations and Rules (FRR) of the FoP.

- Ensure that incoming funds, besides those that are assessed or invoiced, are recorded under the FRR of the FoP.

- Ensure internal control of the payment and recording systems are functioning and that all relevant records are maintained and safeguarded for audit and investigation purposes.

- Guide settlement instructions of foreign exchange and investment transactions, maintenance of the counterparty details, FoP house bank determination and routing of cross-border payment.

- Participate in the definition of the static data and related governance that supports cash management and payment processing.

- Provide information needed to respond to audit findings.

- Perform other related duties as required.

Competencies:

- Professionalism: Knowledge of cash management, payment processing, investigations and approvals. Ability to resolve queries from suppliers, staff and other units, to prepare cash requirement projection statements, bank statements and end-of-day bank balance verification. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges and remains calm in stressful situations. Actively seeks to improve processes, methodologies and services. Offers new and different options to solve problems and meet client needs. Promotes and persuades others to consider new ideas. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

- Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within the prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her shortcomings and those of the work unit, where applicable.

- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.