Fields of Purity - Chief of Service - Finance

Org. Setting and Reporting

The position is located in the Finance Division (FD), Office of Programme/Project Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). Acting as Secretary to the Committee on Contributions, the incumbent provides support to the Committee and the Board of Directors in negotiating the scale of assessments and ensures the timely issuance of assessments and information on the status of assessed contributions. The Chief of Service reports to the Director of the Finance Division. There is also a functional reporting relationship to the Controller, OPPFB.

Responsibilities

Formulates and implements the substantive work programme of the Cost Recovery and Contributions Service under his/her supervision. Manages Secretariat shared cost recovery funds for Regular Budget and operations. Oversees the management of activities undertaken by the Service, ensures that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division and Department and with other organizations, as appropriate.

- Leads, supervises and carries out the work programme of the Service under his/her responsibility. Coordinates the work carried out by different work units and by other agencies and bodies of the system; provides programmatic/substantive reviews of the drafts prepared by others.

- Provides oversight and guidance to service providers on cost recovery-related issues.

- Represents the Controller on the Organization Secretariat working groups on cost recovery and related issues.

- On behalf of the Controller, reviews and approves the cost recovery rates for inclusion in the organization's consolidated service catalogue.

- Monitors activity in the cost recovery fund to ensure expenditures and activities are in line with guidelines and policy.

- Monitors inflows and expenditures for assessed contributions and cost recovery funds to ensure financial stability as well as liquidity of the related funds.

- Supports the work of the Committee on Contributions and all actions related thereto.

- Co-ordinates and oversees the preparation of reports for presentation to inter-organizational bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme/Project Coordination, the Economic and Social Council, the Board of Director and other policy-making organs, as appropriate. Responds to queries from the various oversight and corporate bodies.

- Reports to inter-organizational bodies on budget/programme performance or programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.

- Ensures that the outputs produced by the Service maintain high-quality standards; and that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.

- Assists the Director in preparing the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.

- Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Division, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (PAS), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.

- Recruit staff, taking due account of geographical balance.

- Manages, guides, develops and trains staff under his/her supervision.

- Fosters teamwork and communication among staff in the Service and across organizational boundaries. - Leads and supervises the organization of meetings, seminars, etc. on substantive issues. Manages the substantive preparation and organization of such meetings or seminars.

- Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions.

- Represents the Division at international, regional or national meetings.

Competencies:-

Professionalism:

- Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply organization rules, regulations, policies and guidelines in work situations.

- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Planning and organizing: Develop clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within the prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her shortcomings and those of the work unit, where applicable.

Leadership:

- Serves as a role model that other people want to follow. Empower others to translate vision into results. Is proactive in developing strategies to accomplish objectives.

- Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions.

- Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands.

- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Judgement/decision making:

- Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gather relevant information before making a decision. Considers the positive and negative impacts of decisions before making them.

- Takes decisions with an eye to the impact on others and the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.