The Facility Manager is responsible to manage the entire facility management activities for the assigned property and ensure best-in-class services are provided to the tenants. Detailed Responsibilities Area of Responsibilities 1. Planning a. Collaborates with the Facility management head to develop the maintenance and services budget for the property and ensure adherence to the same. b. Responsible to develop the preventive maintenance schedules for the property and ensure adherence to the same. c. Collaborates with the facility management head to standardize the facility management processes and systems at the property. d. Responsible to develop the inventory plan for spares and ensure that the same is procured and also exercise control on its usage. 2. Property Management a. Responsible to look after the entire facility management operations for the assigned property such as maintenance, security, housekeeping, parking facility and fire & safety systems. b. Look after the upkeep and maintenance of AC, DG set, Electrical and Plumbing requirements. c. Identify and tie up with vendors for equipment maintenance, housekeeping and security. d. Finalize AMCs for maintenance and ensure periodic checks are done for electricity, lifts, fire & safety. e. Ensure compliance with statutory requirements as per fire & safety norms. f. Carry out regular inspections and incase if any improvement areas are identified work towards addressing the same. g. Responsible to resolve maintenance and facility related queries shared by tenants. E.g. parking issues, issues related to common areas, technical problems in office space. 3. Inventory Management a. Develop the inventory plan for the property and ensure necessary spares are available as per requirement. b. Identify new vendors and carry out negotiation that is in the best interest of KCT Group. c. Monitor the usage of spares and ensure inventory records are regularly updated. 4. Cost Optimization a. Identify cost saving factors and ensure cost reduction by improving operational efficiencies. b. Negotiate best cost models with the vendors by identifying vendors who provide best services at minimum cost. 5. MIS and Reporting a. Responsible to prepare the snag list and work towards rectifying the same. b. Prepare electricity and water consumption reports and other maintenance activity reports for the central team. c. Prepare the periodic expense statements and ensure all the vendors are paid on time. d. Maintain maintenance log books and ensure that the same is periodically updated for audits and internal reviews. 6. Rent and Receivables Collections a. Ensure invoices are issued to the tenants on time b. Responsible to follow up with tenants to ensure collections happen within specified timelines. c. Escalate non-payment to head of finance and accounts as per defined timelines. d. Follow established procedures for processing receipts and cash etc. 7. Vendor Management a. Ensure that all the vendors are issued internal formats as required for the invoicing process. b. Responsible to check all invoices received from vendors vis-- -vis work completed as per the work order. Thereafter, forward the same for approvals and later to the finance team for processing and ensure that same is processed as per agreed timelines. c. Keep all the documents related to invoices updated in the respective vendor's folder for reference and audit purpose.

Delhi

Delhi NCR

Kolkata

Facility Manager - Real Estate 

Facility Manager - Real Estate  ,Job Description for Facility Manager - Real Estate  in Talent Art Partners in  Delhi Delhi NCR Kolkata for (7-10) years of experience. Apply Now!

Job Description for Facility Manager - Real Estate  in Talent Art Partners in  Delhi Delhi NCR Kolkata for (7-10) years of experience. Apply Now!