Executive Assistant to Managing Director - Steel/Pipe/Consulting Firm

EA to MD (Steel/Pipe/Consulting)

Key Responsibilities :

- Collate and analyse data to create daily, weekly, monthly and quarterly reports for each project / plant and prepare summary notes for each business review and provide MIS in a timely manner

- Assist in reviewing budgets for the function / department / Business Unit and help in preparing annual business plan

- Integrate operations across business units and leverage synergies

- Support the Managing Director in his day to day operations and identify and report key operational, finance or any other critical issues

- Provide inputs for strategy for geography expansion, product portfolio expansion and any other growth levers and help in making board-level presentations for the strategic initiatives and create B-plan for new business venture

- Track key strategic initiatives (including IT) and provide inputs to achieve targets and run PMO if required

- Analyse bids submitted by BU Head from perspective of profitability, value addition, etc. and submit analysis to MD

- Facilitate discussion between MD & BU Head for bid finalization

- Ensure all Steering Committee meetings are conducted on time and Highlight key points discussed during Steering Committee meetings to MD

- Monitor implementation of initiatives and projects identified by the Managing Director & Steering Committee

- Follow up with the business units / function heads for any actions that were decided upon during reviews and keep the Managing Director abreast of actions that have taken place

- Ensure all data, documents and reports submitted by the business units to the Managing Director is accurate and vetted

- Provide support in creating quarterly board presentations

- Facilitate approvals for capex items, procurement and any other approvals from MD as per GAM (in SAP as well)

- Track key economic parameters and provide commentary on global economic environment

- Present an overall business analysis basis Suppliers, Customers, Competitors and Economic environment

- Help MD in preparing for Investor Relationship meetings and quarterly presentation of results

- Provide support in KRA setting, performance appraisal and key talent management

- Provide support in order planning optimization

- Maintain global order book and bid book

- Accompany MD in plant visits and capture key issues related to plant operations

- Provide support in finalization of MD&A section of annual report

Job Purpose :

Role is responsible for assisting the Managing Director's Office in general management & integration of operations. Key responsibilities include monitoring of management initiatives, analysis of bids and holding Steering Committee meetings, budgeting, strategic presentations, yearly business plan etc.

Accountability Result Indicators :

- Timely preparation of reports and availability of data

- Submission of key bids

- Preparation for business reviews

- Follow up on projects and meetings

- Feedback from MD

Qualifications, Experience, Skills & Competencies :

Education:

- MBA from premier institute / CA

Experience:

- 10+ years of relevant experience

- Consulting experience preferred

Skills & Competencies:

- Ability to interpret and analyze business matrix, budget, business plan, etc.

- Strategic acumen