Executive Assistant to CEO - Startup - IIM/IISWBM/ISB/SPJain/XLRI/TISS/FMS/SCMHRD/Ivy League

Matrix Consultancy Services (MCS) is a Start-up organization based in Kolkata. Only those who are interested/comfortable to work in a Start-up environment need apply. We're into the Consulting, Education, and Entertainment industries:

1. Consulting: Management Consulting, Start-up Consulting, Psychometrics Consulting, HR Consulting, and IT Consulting,

2. Education: Education (Holistic Education Methodologies and Approaches for Children), and Management Education,

3. Entertainment: Films (Art, Parallel, Short, and Feature, not Commercial).

The position is open on an Equity only basis.

Department: CEO's Office

Job Title / Designation: EA to CEO

Job Purpose: The primary purpose of the role is to assist the CEO in decision-taking and decision-making, and to increase organizational efficacy.

Job Brief:

We are looking for a responsible Executive Assistant to CEO to perform management tasks in a well-organised, timely way, and professional manner. You will need to act proactively and without guidance while understanding the needs, wants, and demands of the CEO. You will provide high-quality strategic assistance to the CEO.

Executive Assistant to CEO Responsibilities Include:

- Act as the point of contact between the CEO and all stakeholders

- Oversee the performance of clerical and administrative staff

- Explore the feasibility of and fine-tuning the operations of existing business verticals and horizontals

- Set-up new business verticals and horizontals

- Develop and validate business models and strategies

- Research and report - concepts, models, and strategies

- Explore, assess, and establish / renew business relationships with existing / new partners

- Ensure and assist smooth operations / functioning of existing businesses

- Attend and track all review meetings

- Draft and maintain all management presentations

- Derive action plan and follow-up its implementation

- Maintenance of reports and its analysis

- Effective interaction with internal and external stakeholders

Job Dimensions:

- The job is a shadow role of the CEO and has limited authority, however the responsibilities are several. The role is a mix of deliverables from oneself as well as from others and thus requires strong interpersonal skills.

- In addition, the EA will act on behalf of and as the CEO in his absence. He/she will be authorized to approve and reject, and so must be diligent and careful.

Departmental Structure: Reporting to the CEO

Essential Skills / Competencies:

- Research orientation

- Management domain knowledge

- Strong-hold over Logic and Interpretation

- Strong Communication & Interpersonal Skills

Behavioural Profile:

- Serious

- High Innovation Quotient

- Critical / Sharp Thinker

- Good Memory

- Proactive Approach

- Disciplined

- Go-getter attitude

- Dedication and Commitment

- Attention to Detail

- Meticulous

- Adaptable

- Resilient

- Able to absorb pressure

- Able to work through ambiguity

Details of IT Proficiency Required: MS Office Package

Requirements:

- Proven working experience as an Executive Assistant to a CXO

- Excellent MS Office knowledge and English proficiency, multiple languages is a plus

- Outstanding organisational and time management skills, with an ability to think proactively and prioritize work

- Aware of the latest office gadgets and applications

- Acquainted with office management systems and procedures

- Suggest more efficient ways to run the office and troubleshoot malfunctions

- Excellent verbal and written communications skills

- Experience exercising discretion and confidentiality with sensitive company information

- Review and recommend changes to company policies

- Bachelor's/Master's degree in Management

- MBA in HR (from IISWBM/ISB/IIMs/SPJain/Ivy League Institutes etc.) will be considered an advantage

- Additional qualifications are a plus

[NB. Those who are not interested/comfortable to work in a Start-up environment please don't apply.

The position is open on the basis of Equity only.]