Executive Assistant - Real Estate Project

Executive Assistant - Real Estate Project- Powai, Mumbai

Salary Range :25 LPA

Mandatory Requirement :

- Excellent written and verbal communication Skills Required (B29)

- Minimum 8-12 years in Project Planning, Estimation & Cost Control in Residential /Commercial/ Retail real estate development essentially in a corporate environment

- Should be from reputed Real estate industry

- BE Mandatory. BE - Civil preferred. MBA preferred but not mandatory

About Process :

- Integrated micro level planning & scheduling of multi discipline activities viz. - Liaison, Design, Pre Construction activities, Marketing & Sales etc

- Creating multiphase plan for the large format projects

- Preparing & Tracking the approved schedule till project launch & start of construction activities

- Preparing weekly & monthly progress MIS reports for review

- Identifying Pre Construction project risk, creating mitigation plans, risk triggers & monitoring the same

- Raising flag on regular basis to enable informed decision making for management on all delays

- Creating & integrating construction plan for execution, incorporating multi decision activities

- Work Break Down structure and activity level planning with integrated manpower and cash flow planning

- Performing weekly review and communicating critical actions to the Projects Execution team

- Coordinate with the on-site Project team for conducting review meetings involving contractors, consultants, etc

- Coordinate with Liaison Team to ensure uninterrupted Construction at site by obtaining all necessary statutory stage wise approvals including the Occupation/Completion Certificates

- Delay analysis and incorporating learning in the future progress

- Providing inputs to the Execution, Procurement and Finance/Accounts team for the respective function

- Ensure accurate estimation & costing of present and future projects

- Prepare cost-review statements of various projects

- Analyse project requirements, project feasibility data, contingencies etc.

- Prepare consolidated budget for the project and obtain the approval of top management

- Coordinate with Procurement/ Contracts, Design, and on-site Teams for drawings, details of contract awarded and rates of various line items

- Monitor detailed cost estimates of the project & review periodically

- Make cost comparative statements for projects

- Prepare cost review statements, reconciliation & cash flow statements.

- Monitor costs & progress through regular site visits and co-ordination with Contracts Team

- Ensure rates in the WO & PO are within budget/estimate

- Monitor timely generation of budget vs actuals reports on a monthly basis

- Verify total project expenditure report at the end of the project to determine total project cost

- Guide team members in costing & budgeting to ensure cost incurred till date and cost to complete statements are generated as and when required

- Recommend process improvement ideas to streamline efficiency/costs/productivity

- Undertake process improvement activities in own work area

- Evaluate various Contracting Strategies and deploy the most appropriate contracting solution to de-risk the project.

- Coordinating with Architects, Consultants etc., for Master Plan & Design Development

- Prepare Risk register and maintain it to address project level risk.

- Evaluate the right execution strategy for phase wise development integrating the stages of statutory approvals, launch plan, cash flow requirement and business needs.

- Evaluating & assisting in appointment of suitable consultants in the area of setting - Best Practices of Real Estate Operation

- Evaluating of various ERP/CRM and other necessary applications, available for real estate

- Suggesting best applications suitable to Real Estate

- Conduct periodic market study regarding the Product Options

- Assist in Market Research Assignments

- Assist in developing Marketing Strategy for the Project

- Assist in revenue and resource optimization, pricing, goal setting and annual business planning with respect to Marketing, Sales and CRM

- Assist in Developing and implement strategies, tactical & marketing programs

- Help Develop a - fit for market- and competitive product line and ensure that all stakeholders are aligned with the strategic goal

- Undertake Strategic planning initiatives including corporate positioning in market, competitive analysis, customer segment selection & penetration plans, and related product positioning

- Assist in overall financial performance by providing timely financial analysis; highlighting monthly performance & key variances and recommending immediate corrective actions to improve cost efficiencies.

- Assist in Fund Raising for the Division wrt to Modelling Cash Flows, Term sheet comparison and tracking

Shift timing : 9.00 am to 7.00 pm

Weekly Off : Sunday Fixed off