Executive Assistant - BFS

Job Type: Permanent, Full Time

Job Location: Bangalore

Job Responsibilities :

Administration :

- Assists the organizational unit with correspondence, personnel records and documents, varied to somewhat complex reporting, travel itineraries, staff memberships, etc.

- Provide sophisticated calendar management to senior leadership. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

- Coordinate Team meetings and assist with staff meetings and events as needed. Conserve time by reading, researching, collecting, and analyzing information as needed, in advance.

- Meeting and travel arrangements which includes ground transportation, Hotel/ Flight/ Visa assistance as needed.

- Assists new staff on-boarding for both employees and contractors. Updates and maintains organization charts.

Portfolio Support (PS) / Strategy

- The Portfolio Support Program offers non-financial assistance and financial aid to our Portfolio (Investee) companies.

- Understand the needs of the Portfolio companies and identify the right partners / vendors for supporting them

- If required, identify such external vendors and agencies (including building Technology and Website services, IT Support, Marketing and Social Media, and Recruitment) and help in getting them onboard to support our Portfolio

- Connect our Portfolio companies with the above external vendors and agencies

- Coordinate with SPOCs of Portfolio Companies and help them in connecting and working effectively with the vendors.

- Regular check on the performance and implementation of the entire PS Program and share the monthly / quarterly updates with the Fund's leadership

Job Requirements:

- 5 - 7 years of proven and demonstrated experience in admin / marketing

- Masters' education preferable

- Excellent written and oral communication skills

- Strong working skills on MS Office tools (Excel, Outlook, PowerPoint, SharePoint and Word) with proficiency in MS Excel

- Should be a quick learner, attention to detail, a good team player

- Should be a go-getter. Able to work under minimum supervision

- Thorough knowledge of functions of marketing and admin

- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

- Maintain confidentiality and security of information and operations

- Very strong interpersonal skills and the ability to build relationships with stakeholders, including team members, board members, portfolio companies, and other external partners.

- Being flexible and adaptable, approaching any other work assigned with dedication and punctuality.

- Ability to perform under tight timelines and plan for contingencies

About Client: The client is an impact fund