Donatekart - Senior Coordinator - Procurement Operations

Donatekart

About the Organization:

Donatekart is India's leading and most transparent crowdfunding platform, dedicated to creating a tangible social impact.

With a vision to revolutionize corporate social responsibility (CSR) programs, Donatekart facilitates the direct delivery of essential items to beneficiaries' doorsteps.

Our mission is to collaborate with businesses and execute CSR initiatives, particularly focusing on our Personalized Disaster Response (PDR) project, throughout the fiscal year.

Job Summary:

We are seeking a highly organized and detail-oriented Procurement Operations Senior Coordinator to join our disaster relief management team.

The primary responsibility of this role is to oversee and facilitate the procurement processes for disaster relief materials.

The Procurement Operations Coordinator will work closely with internal teams, external vendors, and partners to ensure the timely and efficient acquisition of essential supplies and resources needed for disaster response efforts.

Key Responsibilities:

- Procurement Planning: Collaborate with the disaster relief management team to assess needs, forecast requirements, and develop procurement plans aligned with project objectives and timelines.

- Supplier Management: Identify, evaluate, and select reliable suppliers capable of providing quality goods and services for disaster relief efforts.

- Maintain strong relationships with vendors and negotiate favorable terms and pricing.

- Purchase Order Management: Generate and manage purchase orders, ensuring accuracy, completeness, and compliance with organizational policies and procedures.

- Coordinate with vendors to expedite orders and track delivery schedules.

- Inventory Control: Monitor inventory levels of disaster relief materials, conduct regular audits, and maintain adequate stock levels to meet project demands.

- Implement inventory management systems and processes to optimize stock availability and minimize wastage.

- Quality Assurance: Implement quality control measures to ensure the integrity and suitability of procured materials.

- Conduct inspections and quality checks on received goods to verify compliance with specifications and standards.

- Documentation and Reporting: Maintain comprehensive records of procurement activities, including purchase orders, contracts, invoices, and delivery receipts.

- Prepare regular reports on procurement performance, expenditure analysis, and inventory status for management review.

- Compliance and Risk Management: Ensure compliance with legal and regulatory requirements governing procurement activities.

- Identify and mitigate potential risks related to procurement operations, such as supply chain disruptions or vendor non-compliance.

- Continuous Improvement: Identify opportunities for process optimization, cost savings, and efficiency gains within the procurement function.

- Implement best practices and lessons learned from previous disaster relief operations to enhance future procurement processes.

Qualifications:

- Bachelor's/Master's degree in supply chain management, business administration, or a related field.

- Minimum of 3 years of experience in procurement, logistics, or supply chain management, preferably in the context of disaster relief or humanitarian aid.

- Strong understanding of procurement principles, practices, and regulations.

- Proficiency in procurement software and inventory management systems.

- Excellent communication, negotiation, and interpersonal skills.

- Ability to work effectively under pressure in a fast-paced and dynamic environment.

- Demonstrated ability to prioritize tasks, manage multiple projects simultaneously, and meet tight deadlines.

- Commitment to the organization's mission and values, with a passion for making a positive impact through disaster relief efforts.

- Proficient in a wide range of technical skills, including: Advanced use of Microsoft Office suite, particularly Excel, for data processing and management tasks.

- Experienced in utilizing project management tools such as Trello, Zoho, Salesforce, among others, for efficient project coordination and task management.

[Optional: Additional qualifications or certifications relevant to procurement or disaster management]

Join our team and play a crucial role in supporting communities affected by disasters. If you are passionate about humanitarian work and possess the necessary skills and experience, we encourage you to apply.