DHL - Manager - Management Accounting - Financial Planning & Analysis

Manager-Management Accounting ( FP&A)

Role Profile : Organizational Background Information

Role title : Manager Management Accounting(FP & A)

Corporate Division : Logistics

Business Division : DHL Supply Chain

Business Unit : India, Finance

Overall Role Purpose :

- Responsible for the Management Accounting Function (F P & A) for the two legal entities of DHL Supply Chain.

- It covers all areas related to Monthly Financial Closing & Reporting, Annual Budgeting and Forecasting, MIS Reports ; Country, APAC and Global & Corporate Senior Management Information and Global Finance Projects Implementation, Analytical Information Requirements

Reports to CFO :

Scope of Role (please specify all scope data) :

- Revenue of own unit [2022] Number of countries covered [2022]

- No. of FTEs [Total FTEs in own area of responsibility] Direct/Dotted Line reports [only first level of reports into the role] ,Eur 170 Mn India 6 4

Budget responsibility (including personnel cost) : [2022] Expected EBIT of own unit [2022] Size of assets under management [2022] Other relevant dimension

Specific Role : Context [brief explanation]

Specific Role : Challenges [brief explanation]

F P & A Management : Accounting & Reporting

Key activities : Overall goals / Typical measures

Customers - Internal :

- Country Senior Management Support CFO & SMT by providing correct and prompt information needed for key decision making.

- Closing of month-end results after discussion with SMT Provide information on current business trends and its likely impact on immediate future business.

- Make the performance reports available to the Board of Directors Forecasting cash-flow, estimating fund

- Decision process is strengthen supported by valid data..

- Corrective action is suggested to senior management. wherever required Support the initiative taken by RF. Network initiative is implemented and correct information is provided.

Key activities :

- Overall goals/Typical measures requirements, initiating actions to ensure the sound fund position. Global, Regional and Group Support

- Support DSC APAC Finance Team, in Finance projects and initiatives implementation.

- Support network initiatives and provide local financial input as required. Internal Auditors

- For all Internal audit assignments, provide all the required support/information.

- Implement, monitor and report all the suggestions implemented . Regional Treasury Interact and align with Treasury Dept to ensure bank credits are aligned with business needs. implemented and correct information is provided.

Customer - External :

- External Auditors Co ordinate with the auditors for timely completion of statutory audit.

- Liaise with consultants & tax auditors to ensure all tax related compliances are done. Timely completion of audit without non compliance

Stakeholders

Internal Business Units and Sales Review the performance and profitability of key customers. Monthly performance is discussed with business and analysis vis a vis to Budget and previous year. Information Services

- Work together to provide financial advice to customers in line with business proposals.

- Business is updated. Revenue growth and yield achieved or exceeded.

Stakeholders - External Statutory & Regulatory Authorities :

- Build effective relationships to enhance the companys business and statutory reputation within the local legal framework.

- Manage external auditors. Bankers Accurate cash flow management and projections

- Set up a system to get accurate forecast of fund requirements and arrange for funds to ensure funds are made available for all business plans Vendors/Employees/Customers

- Ensure the timely payment to vendors and employees

Budgeting & Budgetary Control : As Required ;

- Unqualified statutory reports.

- Timely tax reporting, payments and remittance. avoidance of penalties and interest.

- Effective working capital management

Process :

- Procurement Accounts Payable Payment and processing of payable is defined and communicated to vendors. Development of sound processing procedure which ensure the correct booking and payment of business expenses. Managing Change

- Company reputation is maintained and correct and timely booking of costs..

Key activities ,Overall goals / Typical measures :

- Effectively manage the integration of financial services.

- Support changed business requirements to adapt to the external market and industry changes, by. - Adjusting financial structure and processes.

- Advising business on appropriate course of actions.

- Cost analysis ; Reengineering. Management & Financial Reporting

- Compilation of monthly and yearly financial reports and analysis thereof provide reasons for major variance compared to budget and previous year.

- Ensure that the quarterly and annual audited financial statements comply with GAAP and local accounting and auditing standards.

- Ensure implementation of audit recommendations from internal and external auditors and compliance with all global and regional network procedures and policies in the finance area. Finance Processes

- Ensure the finance processes comply with regional standards and, where there are deviations, these are adequately substantiated. Cash Flow Management

- Ensure liquidity is sufficient to pay debts when due, and ensure that employees and suppliers can be paid in accordance with relevant deadlines. Financial Administration

- Ensure that administration policies and procedures are appropriate and followed in procuring, recording and safeguarding company assets. Internal Controls

- Develop, implement, maintain and review financial controls in order to attain accurate and complete financial information.

- Supplies policy and standards met.

- Sr. management is updated with correct results and info.

- Timely and accurate of reports.

- All financial and administration policies and procedures are adhered to.

- Local statutory and internal Regional and Global Group requirements.

- World-class systems and processes maintained.

- Internal accounting procedures enhanced.

- Risk exposure minimised.

- Plans and budgets completed in timely manner and according to regional guidelines.

- Timely monthly reforecast.

- Fulfilling regional revenue and EBITA targets.

- Return on investment.

- Timely vendor/supplier payment.

- Office facilities well maintained.

- Employee satisfaction.

- Environmental regulations fulfilled.

- All company assets are traceable and properly accounted for.

- Accurate and complete financial information available.

- Accounting records reflect the true position of state of affairs.

People - Management :

- To develop a high performance service culture within the Finance Department.

- To develop IKOs/KPIs with team members and monitor individual performance.

- To manage the allocation of appropriate resources and commitment of staff to the achievement of Global, Regional and Country objectives and targets.

- To identify training needs and opportunities to

- Employee satisfaction.

- Unplanned staff turnover.

- Employee development.

- Succession planning.

- Employee accountability

Key activities Overall goals / Typical measures : Develop a highly skilled Finance & Administration Department. performance.

Skills / Qualifications :

Key capabilities Skills :

- Ability to work with subordinates and senior management.

- Communication skills (English), spoken and written (excellent).

- Software skills (Word, Excel, PowerPoint, etc.)

- Presentation skills.

- Analytical Skills

- Experience in logistics industry (preferable, not mandatory).

A. Competencies Competency segment Business :

Customer Orientation : Is focused on identifying and understanding each customers needs. Expresses and acts on desire to assist customers in an efficient and friendly manner.

Business Acumen : Understands business principles and language, including the fundamentals of finance and profitability. Uses this understanding to achieve results and to increase the performance and profitability of our company.

Cross Border Thinking : Has a holistic mindset and stays abreast of important trends that may affect our competitiveness as a group. Manages the business, giving priority to the international position of our company.

B. Competency segment Leadership :

Shaping Direction : Develops and communicates strategies and goals that achieve competitive advantage. Demonstrates a clear understanding of the organisations strengths, weaknesses, opportunities and threats.

Constructive Challenge : Contributes to an environment where people at all levels stand up for their ideas and where the status quo can always be challenged for the better.

Building & Leading Teams : Knows the talent- needs of the team. Attracts and develops the people who can meet those needs. Encourages effective cooperation among team members and between teams. Inspires team spirit and the commitment to achieve high standards of performance.

C. Competency segment Personal :

Building & Managing Partnerships : interpersonal styles to create and sustain effective relationships with business partners (e.g. suppliers, joint venture partners, industry groups, competitors, governments, unions) and colleagues. Is open to approaches that meet mutual goals.

Commitment to Excel : Challenges self and others to exceed standards and achieve extraordinary results striving for best-in-class. Is not easily deterred when obstacles or delays are encountered.

Expected years of experience : 8 to 10 years experience in a financial planning & Analysis (Management Accounting) role, including 5 to 7 years managerial experience in a large organisation.

Education : Cost & Management Accountancy (ACMA), or CIMA (UK)

Qualifications : ACMA or CIMA (UK)