Deputy Manager - PMO Setup Consultant

Presently we have opening with one of our reputed clients. Please find below the details:

Job Type: Permanent

Location: Mumbai

Job Description:

Title: PMO Setup Consultant (Deputy Manager)

Job Purpose/Role

The purpose of this role is to provide objective advice, expertise and specialist skills with the aim of creating value, maximising growth or improving the business performance of the clients specifically in the area of project management support and governance support.

The overall purpose is dual;

1. play a lead role in setting up a Project Management Office (PMO) at a client location,

2. helping the PMO on any new projects/engagements for clients and then continuing to manage the relationship on an ongoing BAU basis.

As part of the first role, the DM (PMO) will be expected to travel onsite to the client location, conduct an as-is analysis of the requirements, prepare and develop governance processes, frameworks and templates, conduct a few pilot reporting cycles, create suitable MI & reporting structures / frameworks and finally hand over to BAU. The incumbent is expected to bring on board best practices from the industry in terms of PMO setup and project management and play a pseudo consulting role.

As part of the second role, the DM (PMO) will support the Project Management Office and Manager (PMO) in the day-to-day running of the Programme Office. The DM (PMO) will assist in management of the Project Plan; tracking and reporting on dependencies and key deliverables. He will be responsible for tracking project costs in terms of actuals, accruals and forecasts (derived from the plans). The DM (PMO) will produce regular status reports, manipulating financial summary data into graphs and summarising developments around deliverables, costs and risks. He will also support the Manager (PMO) in the creation of MIS, and other analysis packs as required. This role may require the DM (PMO) to either be on-shore at the client location or work remotely with a probability of intermittent travel where required.

Responsibilities:

For setting up the PMO, the key responsibilities expected are: To provide advice and support to establish a PMO that is fit for the clients' current and future needs, including:

- To define a fit for purpose and consistently applied company-wide project management methodology and implement it throughout the client location, through training, direction and acting as a role model

- To advise on PMO resourcing including, job descriptions, skills and qualifications

- To train (possibly including a "Train the Trainer Approach" with members of the new internal PMO team) and building a project management community

- To provide timely and accurate tracking of the clients corporate projects, together with appropriate management responses to project statuses and updates

- To establish capacity and constraints planning

- To measure and report project benefit delivery

- To provide guidance on how a project management culture can be embedded in the client company

The key responsibilities involve the following from the offshore PMO point of view:

Project Support and Overview:

- Supporting the PMO in maintaining the project plan

- Ownership of the RAID Log, chasing for status updates from the teams

- Reporting progress on key deliverables to the Project Teams, chasing on overdue items

- Identification and recording of dependencies, in collaboration with the PMs

- Tracking project costs and forecasting

- Preparation of Project Status Reports and MI reports, and other analysis reports

- Creation of cost & deliverable summaries for reports

- Assisting the Manager - PMO in the production of meeting packs and other MIS for key meetings

- First point of contact for project Change Requests (CRs) and owner of the Change Log, distribution / collation of CR impact assessments, and reporting & communication of CR developments

Asset Creation and management:

- Maintaining a central repository of all project related documentation

- Developing standardised processes and templates for the PMO and customising according to client requirements

- Prepare case studies and lessons learnt on successful completion of the project

Business Development:

- Identify new project opportunities within the business area, and proactively pitch for more work for Knowledge services as a whole, including building the PMO vertical even further

General Responsibilities (including people development):

- Share best practices with the PMO team, and conduct knowledge sharing sessions

- Train and mentor new joinees, or up-skill tenured team members

- To demonstrate a positive risk, compliance and control culture through the identification, assessment, monitoring and management of risks and issues within the business area, alongside ensuring timely and appropriate resolution of control weaknesses, actions and failures that arise.

- Compliance - To understand and adhere to organization's Code of Conduct and, where appropriate, comply with all relevant regulatory policies. This includes completion of any mandatory training requirements.

Competence / Knowledge / Skills required:

Qualifications

- MBA + Graduate in any discipline

- Minimum 5 - 8+ years experience in BPR/Project management with experience of involvement in medium / high impact projects

- PMP / PRINCE2 certification

- Experience on projects in financial services industry is desirable

Knowledge

- Knowledge of project management lifecycle methodology.

- Knowledge of MS Project

- Excellent MS Excel, Powerpoint and Word skills

- Insurance domain knowledge will be an added advantage

Skills

- Ability to understand business issues, and understand the business impact of proposed solutions

- Ability to present problems and solutions clearly and concisely both in writing and verbally

- Capable of blue sky thinking - innovative, creative and thinking out of the box

- Ability to demonstrate excellent listening and comprehension skills to formulate appropriate options

- Effective Probing skills and interviewing skills

- Excellent Stakeholder Management skills

- Good interpersonal skills

Attitude

- Ability to cope with ambiguity

- Ability to work across different geographies & cultures seamlessly

- Ability to work in high pressure environments without impacting quality of delivery

- Willingness to travel internationally on short to medium term assignments

About the Company:

One of the international London based financial services group with significant operations in Asia, the US and the UK with around 24 million customers- base and - 496 billion of assets under management.

If interested in the discussed position then kindly revert with the following required details:

Latest CV:

Years of Exp:

Current CTC:

Expected CTC:

Notice Period:

Kindly feel free to connect with us on the given email id in case of any queries.

Purnendu Shakunt
Hirewire Solutions