Company Secretary - Real Estate

Job Objective - 

To ensure the effective implementation of the administrative responsibilities set out in Company Law and render support to the Board of Directors in execution of its tasks

Primary Responsibilities - 

- Establish and drive Corporate Governance norms to ensure transparency in all operations

- Ensure Organization compliance to all relevant rules and regulations of the Ministry of Corporate Affairs

- Collaborate with consultants and legal entities to understand all legal issues pertaining to mergers, acquisitions and strategic alliances

Operational

- Coordinate company meetings, manage proceedings and draft minutes of the same in a timely manner. Ensure maintenance of all documentation as per statutory requirements

- Ensure compliance / follow up on all decisions of the Board

- Ensure all necessary legal documentation of forms / returns such as, filing of annual accounts, annual returns and other returns and forms with the Registrar of Companies and other statutory bodies

- Ensure effective maintenance of statutory registers, records etc.

- Liaise with RoC, CLB, CLT, SEBI, MCA and other statutory authorities. Periodically provide returns/forms required by them

- Ensure effective redressal of investor / shareholder grievances

- Prepare and submit applications for necessary approval of SEZs/80-IA and ensure follow up on the same

- Prepare necessary applications for allotment of land from state government authorities etc. and coordinate all related matters

- Provide information and guidance on the Companies Act and other related laws to the senior / middle management; prepare summaries to circulate to them

- Oversee the timely preparation of monthly MIS reports, quarterly estimates and specific exception analysis reports on a timely basis

People

- Foster an environment of learning, excellence and innovation within all aspects of team work

- Conduct performance appraisals on departmental staff / personnel. Assess and fulfill training and career development requirements

External Interfaces Internal Interfaces

- Auditors Corporate Functional Heads

- Banks/ Financial Institutions Directors

- Government Authorities / Local Boards / Judiciary

- Corporate consultants / Solicitors

Desired qualifications

ACS

- Desired experience 12-18 years experience (Post Qualification) with at least 5 years handling governance and compliance activities

Knowledge and Skills - 

Technical Knowledge

- Knowledge of rules and regulations of the Ministry of Corporate Affairs

- Knowledge of Company Law and other company specific regulations

- Knowledge of rules and regulations with respect to IPOs, M&As, formation and running of companies

Behavioral Skills

- Analytical Ability

- Planning and Organizing Skills

- Eye for Detail

- Process Orientation