Company Secretary - Construction Firm

Role & Responsibilities:

- Report to the Chairman and often liaise with board members & others.

- Prepare agendas and papers for board meetings, committees, and annual general meetings and follow up on action points.

- Take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

- Provide legal, financial, and/or strategic advice during and outside of meetings.

- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee / concern.

- Maintain statutory books, including registers of members, directors, secretaries and any others.

- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

- Liaise with external regulators and advisers such as lawyers and auditors.

- Implement processes or systems to ensure good management of the organization.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

- Pay dividends to shareholders and manage share option schemes opted by various shareholders.

- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

- Monitor the administration of the company's pension scheme.

- Manage contractual agreements with suppliers and customers.

- Manage the office space and deal with personnel administration and company/staff insurance policies.

- Drive PR activities related to aspects of financial management.

- To ensure documentation for Bank Limits and Credit rating.