Company Secretary - Aviation Industry

Company Secretary

Hiring for Company Secretary

Location: Bangalore

Job type: Onsite (fulltime)

Joining: Immediate Joiners (max:15days)

Responsibilities :

- Report to the chairman and often liaise with board members.

- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

- Provide legal, financial, and/or strategic advice during and outside of meetings.

- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

- Maintain statutory books, including registers of members, directors, and secretaries.

- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

- Liaise with external regulators and advisers such as lawyers and auditors.

- Implement processes or systems to ensure good management of the organization.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

- Pay dividends to shareholders and manage share option schemes opted by various shareholders.

- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

- Monitor the administration of the company's pension scheme.

- Manage contractual agreements with suppliers and customers.

- Manage the office space and deal with personnel administration and company/staff insurance policies.

- Drive PR activities related to aspects of financial management.

Requirements:

- Qualifies company secretary with 2-4 years of experience

- Good verbal and written communication skills.

- Commercial awareness.

- Meticulous attention to detail and the ability to work well under pressure.

- Interpersonal skills and the ability to work with people at all levels.

- Influencing skills.

- Excellent organization and time management.

- An ability to take initiative.

- A flexible and practical approach to work.

- Discretion when handling confidential information

- Maintain a diplomatic approach towards issues.

- Confidence to provide support to high-profile company staff and board members.