Cipla - Manager - Workforce Planning & Budgeting - HR Function

Job Purpose :

Prepare and monitor the annual and monthly manpower budget reports and expenditure of all divisions to maintain expenditure controls in line with the organization's overall cost strategy.

Key Accountabilities :

List the expected end results that must be achieved in order to fulfil the job purpose and the activities that help in achieving these results.

Accountability Cluster Major Activities / Tasks :

I. Prepare and communicate the detailed annual manpower budget for all divisions to ensure effective allocation of funds. - Formulation and application of budget principles in agreement with related stakeholders.

- Gather data from stakeholders across the organisation.

- Allocation of delta amount of previous year's vs current year's total budget amongst various cost heads.

- Convince, negotiate and ensure the buy in of all the business heads on the prepared budget.

II. Monitor the monthly expenditure of all divisions to maintain expenditure controls.

- Monitoring the monthly actual expenditure data with the planned expenditure.

- Preparation of templates and tracking mechanisms for effective monitoring of the expenditure.

- Set up functions for processing information and analysing expenditure controls.

III. Perform analytics on budget, expenditure and other related data to generate insights and suggest effective manpower cost related decisions to the respective businesses/units.

- Suggest cost saving initiatives to ensure the actual expenditure meets the budget to the respective businesses.

- Forecast the total annual expenditure based on quarter 3 actuals to enable budget preparation for the following year.

- Study the cost impact of manpower decisions on EBITDA and other key financial indicators.

- Benchmark budget principles and best practices across industries.

IV. Prepare the total annual budget of the HR function to ensure best utilization of resources in a cost effective manner in line with the overall HR strategy.

- Prepare the final annual budget for the HR department including all activities and initiatives.

- Monitor and advice on cost saving initiatives.

V. Establish standardized processes for all activities related to the role to improve efficiency and increase role clarity.

- Create SOPs for all processes related to manpower budgeting.

- Establish timelines for the budget approval and monitoring process.

5. Major Challenges :

Describe the major challenges you face in carrying out the job, and what you do in order to overcome them.

- Difficulty in maintaining completeness and accuracy of estimates due to lack of mechanisms to ensure sanctity of the data gathered through various sources for budget preparation.

- Inability to accurately reflect the changes on the budget caused due to unreported movement of employees between departments.

- Absence of standardised processes in information collection leading to high possibility of delay on timelines.

6. Key Interactions

Who (internal/external) does this position interact with on a regular basis to perform this role- How often and for what purpose-

Internal External :

- FP&A team - regular interaction for daily operations

- Accounts team - 2-4 times a month for information and process improvement

- POC from various divisions and HRBPs for information collation and budget approval

- Business Finance team

- GCPO - for advice, assistance and approval for HR functional budget -

7. Dimensions :

List the data which will reflect the scope and scale of activities concerning the job.

(These should be quantifiable numerical amounts)

- Timely reporting of data to business and HR

- Ensuring manpower cost control

8. Key Decisions:

List the key decisions this job can take - on its own- and some key recommendations made to reporting manager (or others) for approval

Decisions Recommendations

- Distribution and reallocation of the manpower budget amongst various cost heads for each division and the HR function.

- Policy level changes to save costs based on analysis of deviations of actuals vs budget and industry best practices.

- Cost reduction initiatives for different divisions and the HR function.

- Timelines on monitoring based on plans shared by respective business heads.

Skills & Knowledge :

Educational qualifications : MBA - HR

Relevant experience :

A minimum of two years of work experience in the HR function with strong multiple stakeholder management experience.