Chief Accounts Officer cum Secretary - CA/CS - BFSI

POSITION : SECRETARY CUM CHIEF ACCOUNTS OFFICER

CANDIDATE SHOULD BE A CA & CS (MANDATORY)

PROFILE OF DUTIES- SECRETARIAL

1. Responsible for conduct of General Body of the Members of the Club Including Extra General Body Meeting.

2. Responsible for conducting of election of Club/Stand Members and Steward Committee member every year.

3. Responsible for convening Meeting of the Managing Committee.

4. Responsible for compiling agenda of the above Meetings.

5. Responsible for implementation of the statutory regulations of the State.

6. Responsible for recording Minutes of the Meetings of the Managing Committee.

7. Principal Officer of the Club and responsible for all the activities of the Club including the implementation of the decisions of the Managing Committee.

8. Administrative head and responsible for regulating the implementation of the decision of the Managing Committee.

9. Assisting the Committee in liaisoning with the Government Authorities.

10. Assisting the Managing Committee in regard to framing the policies of the Club.

11. Responsible for conducting Stewards Meeting, including compiling the Agenda.

12. Responsible for smooth conduct races, including publishing the prospectus and race cards.

13. Assisting in the conduct of enquires into racing related matters.

14. Responsible for conducting Meetings of the Board of Appeal.

15. Principal Officer of the Club.

PROFILE OF DUTIES- CHIEF ACCOUNTS OFFICER

(a) Overall In-charge of Accounts Section including Racing Accounts and supervision of works performed in the department.

(b) Preparation of financial statements, Balance sheets etc.

(c) Responsible for recovery of service charges, stable rent.

(d) Enforcement of financial terms in the prospectus conditions.

(e) Forwarding monthly statements, issuing pre-ban, notice, ban imposition, removal and intimating to other clubs on daily basis, Posting UFL and auctioning of horses.

(f) Issue Legal Notice and follow up of legal cases in regard to dues.

(g) Follow up of sponsorship, dues correspondence etc.

(h) Responsible for maintenance of betting statistics.

(i) Responsible for maintenance of all books of accounts.

(j) Responsible for passing of all bills for payment, including salaries of staff including daily wage employee and Contractor Employees.

(k) Remittance of PF, ESI, Insurance, Income Tax, Society Loans, Professional Tax and Watching eligibility to conveyance allowance attendance.

(l) Issue Form No. 16, filing annual returns, TDS returns, Professional Tax Returns.

(m) Day to day signing of cheques, verification of payments, vouchers.

(n) Responsible for insurance of all assets, and claims and maintenance of jockeys and riding boys insurance group, accident policy, Royalty to other Clubs.

(o) Responsible for maintaining all statutory records, implementation of accounting policies as per norms and set standards for BTC, Canteen and Clubhouse and Bari.

(p) Responsible for compliance of all statutory payments.

(q) Assisting Secretary in financial matters of the Company

(r) Conducting Audit Meetings and answering audit queries.

(s) Responsible for maintenance of fixed assets register.

(t) Compliance with regard to Group Gratuity and Group Superannuation schemes and settlement of benefits to the employees.

(u) Compilation of accounts pertaining to the Charitable Trust, including processing application for donation, scrutiny as per norms.

(v) Compliance of statutory obligations in respect of.

(1) Income Tax: filing of TDS returns, computation of Income Tax

(2) Payment of advance Tax, computation of Income etc.

(3) Filing of Income Tax returns assisting in assessments refunds etc.

(4) Deduction of Tax and filing returns of foreign jockeys.

(5) Payment of Betting Tax/Totalisator/Tax License fee.

(6) Payment of Entertainment Tax or Regular and off-course betting on a weekly basis and forwards the returns and payments regularly.

(7) Profession Tax: Recovery from salaries, Owners, Trainers, Jockeys and remittance to department, filing returns, assessments etc.

(8) Service Tax.

(9) Sales Tax: recovery and remittance of VAT on canteen Sales, Bar Sales, Horse auction, Scrap sales and filing of returns, attending assessment.

(10) Vehicle Tax, Insurance Fitness Certificate.

(11) Tax Audit Under Section 44 AB.

(12) Furnishing Statements and all relevant information to statutory Auditors for their verification and attending to their queries and assisting in preparation of report.

Reporting to : Managing Committee