Business Information Records Officer - CIB

Position description

- Takeover of parts of project responsibility to establish of a records inventory in CIB

- Support of the content driven structuring and coordination of multi-layer tasks in the context of Records / Documents management (e.g. deletion, retention, records classification, destruction guidelines, legal-holds)

- Key-contact for control functions and other key-stakeholder in the firm for CIB Records Management (e.g. Group ORM, Compliance, Group Data Protection, Legal, CISO, Group Audit)

- Analysing, planning and supporting of regulatory and mandatory requests in connection with Records Management

- Establishing of decision taking, statistical and reporting data (MIS) for Senior Management

- Responsibility to supervise and review of Records Management concepts and policies

- Day-to-day cooperation and interaction with global CIB BIRO Regions and countries.

- Profound CIB product skills and knowledge base

- Alignment with other BIROs (PCC, Postbank, WM), with the global Records Management/GIRM on Group Level

- Establishment and maintenance of the relevant global CIB matrix (COO/DCOs, Records Business Owner, IT-Architects, ITAOs a.o.)

- Awareness, training and guidance around the process of creation and maintenance of the records inventories within CIB

- Ensuring quality assurance of workflow & processes in daily business (RTB) following the successful implementation of the BIRO-Organisation

- Structuring and performance of the annual Recertification duties of the Records Inventories

- Implementation of new applications and systems and integrate them into the CIB BIRO-RTB- workflow

- Reporting line: Chief BIRO CIB Frankfurt

Professional :

- Strong written and verbal communication skills in both, German & English

- Additional languages are a plus but no must

- Ability to articulate and present complex issues combined with organizational experience and the ability to set and manage priorities

- Basic knowledge of banking industry

- Experience with the CIB product range and distribution channels and the main CIB IT-applications

- Proficient in use of Excel, Powerpoint, MS Word, Access, Visio, Sharepoint

- Proven experience with developing of access databases

- Demonstrated experience in managing projects, programmes or portfolios of change/ applications as the interface between CIB and COO

- Experience with transformation project management (i.e. coordination of professional gatekeeper role for COO GTO)

- Sensitivity and effective relationship building skills across a diverse group of people/ different stakeholder

- Ability to work effectively within a matrix environment with high stakeholder complexity including the ability to lead and contribute to challenging discussions

- Records mgmt, compliance, Audit, CISA certification

Personal:

- High self-motivation

- Sales know how

- Independent & innovative Thinking and Acting

- Excellent communication skills especially in dealing with international partners

- High level of self-driven initiative

- Proficient analytical skills

- Ability to deliver high quality together with excellent loyalty and integrity

- Reliable team player

- Well-structured working efficiency