Burman Hospitality - Senior Manager - Administration

Managing travel and logistics

- Create new tie ups with local accommodation providers where there is BHPLs brand presence

- Negotiate and close costs for accommodation within budgets

- Ensure quality accommodation is selected

- Select multiple vendors and provide justifications for choosing vendors

- Ensure all bookings are done as per the timelines

- Ensure communication about the bookings including tickets and stay are shared with employees as per turnaround time

- Ensure new agreements are closed on time.

- Ensure renewal of agreements on time.

- Experienced in managing sophisticated facilities, properties and assets.

- Support HR team in employee engagement Activities/Events.

- Support and facilitate employees with queries and difficulties faced during travel

- Ensure all accommodation, modes of transport chosen are safe and secure

Reconciliation of expenses

- Ensure money spent on travel and logistics reconciles with the reported amount

- Ensure expenses are curtailed within budgets

- Seek and document approvals for expenses over and above the stipulated amount

- Document all bills and maintain a master

- Check all bills, before approving to ensure sanctity is maintained in the process

Managing the office

- Ensure continuous service and maintain service standards within the offices by monitoring and supporting the office boys in various locations

- Ensure input materials in the pantry is reconciled on a daily/weekly/monthly basis

- Ensure amount used for ordering material in the pantry reconciles with the actual amount

- Conduct random audits to ensure that material in the pantry is as reported