Bid Manager - Consulting Firm

Objectives of this role:

- Leading the end-to-end bid process, including opportunity identification through tender portals

- Developing and executing bid strategies that align with the company's goals and client requirements.

- Develop high quality PowerPoint presentations and client submission documents

- Coordinating with various teams, including sales, operations, technical, legal and finance to ensure all aspects of a bid are addressed.

- Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions.

- Identifying new business opportunities by monitoring public and private sector tender portals.

- Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.

- Ensuring compliance with EXL, client requirements, regulations and industry standards.

- Monitoring and evaluating bid performance metrics to identify areas for improvement.

Your key tasks:

- Lead and coordinate the entire bid management process, including creating bid project plan, establishing timelines and RASCI matrix

- Develop compelling and persuasive bid content, including standard / corporate responses.

- Collaborate with internal stakeholders, such as sales, operations and subject matter experts, cross-functional teams to gather information and draft/ consolidate responses

- Develop compelling collaterals in MS PowerPoint, Word and Excel for client submission.

- Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.

- Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.

- Secondary research on market, industries, specific logos and key stakeholder profiles.

Desirable tasks:

- Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement.

- Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.

- Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness.

- Stay updated on industry trends, market insights and emerging best practices in bid management.

- Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment.

Required skills and qualifications:

- Bachelor's degree with minimum 6-7 years of experience as a bid manager, proposal manager or a similar role

- Experience in managing bids for complex international projects or large-scale contracts

- Demonstrated success in winning bids through effective proposal management.

- Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.

- Proficiency in MS Office suite - PowerPoint, Word and Excel (any additional experience in designing software like Correl Draw, Adobe will be an added advantage)

- Attention to detail and high accuracy in bid preparation and review.

- Ability to collaborate and interact with cross-functional teams including senior leaders and influence stakeholders at various levels.

Preferred skills and qualifications:

- Ability to create visually appealing and engaging bid presentations.

- Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously.

- Exceptional organisational and time management skills.

- Excellent analytical and problem-solving skills to deal with ambiguous and dynamic situations and requirements

- Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.