Associate/Senior Associate/Specialist - Project Budget - Planning/Budgeting & Analysis

Project Budget Specialist - Planning, Budgeting & Analysis

- This position will report to the Director of Financial Planning and Analysis.

Responsibilities :

Responsibilities will include, but not be limited to :

1. Project Budgeting & Forecasting

2. Prepare final project budgets for all Organisation projects in the organisation template based on inputs from and in collaboration with client development team members

3. Own the project budget template and process and make improvements on an ongoing basis

4. Develop and populate a database to record typical costs in locations where we have run projects and for which we have submitted budgets, to facilitate accurate and efficient budget preparation

5. Liaise with the FP&A Lead who will review each project budget

6. Convert approved budgets to client templates as and when needed

7. Prepare quarterly budget estimates to complete for each project based on inputs from and in collaboration with client development team members

8. Provide global and specific training to project teams on the high level elements of budget preparation

Reporting & Analysis :

Project level :

- Contribute to the monthly process of updating the budget monitors (i.e. budget vs. actual reports)

- Prepare project-level financial reports for the internal management use of organisation project teams and contractual obligations for external clients Prepare monthly staff utilization reports

Global :

1. Assist in the preparation of standardized monthly reports for donors in order to keep them updated on organisation financials

2. Prepare analysis and commentary on monthly functional dashboards

3. Assist in the preparation of ad hoc global reports for grant proposals

4. Contribute to the preparation of quarterly Finance Committee Documents

Qualifications :

- Bachelor's degree in Accounting, Commerce, Financial Management, Economics, Public Administration, or other relevant areas required. Master's degree in one of the above fields is helpful, but not required.

- Professional qualification ; CPA/ACA/ACCA part I or equivalent preferred.

- 5+ years of work experience in budgeting and/or financial planning and analysis for a mid-size (or larger) organisation.

Skills & attributes :

- Possesses honesty, integrity, strong work ethic, and team skills.

- Strong problem solving and communication abilities; is organised and efficient.

- Excited by and open to new ideas and new ways of doing things.

- Proven ability to meet deadlines in a high-paced work environment.

- Strong Project Management skills and ability to coordinate work of cross-functional teams.

- Proactive and works with minimal supervision.

- Proficient with Microsoft Word, Excel, and QuickBooks (or other accounting software).

- Willingness to take on all kinds of tasks and areas of responsibility, including at short notice.