Assistant Vice President - General Affairs - BFSI

We at Sumitomo Mitsui Banking Corporation(SMBC) are urgently looking to hire a AVP for "General Affairs" for our Delhi branch office.

COMPANY OVERVIEW :

SMBC provides great opportunities to be a part of a growing and dynamic organization, which is also one of the largest banks in the world. The history of SMBC'S predecessor banks stretches back over 140 years and currently the bank has established its presence across Americas, Europe, Middle East and Asia with its Headquarters in Tokyo, Japan. The bank is majorly involved in commercial banking activities across the globe.

In India, the bank has launched its operations in March 2013 and is growing steadily since then. The bank is headquartered in New Delhi with its branches in Mumbai and Chennai. With a recently infused additional capital of $600 million and the launch of Chennai branch in November 2020, the bank has doubled its capital size in India and expanded its presence to cater to clients across the country.

URL:www.smbc.co.jp/global/

Job Summary:

Working under the direct supervision of Vice President- General Affairs, the Assistant Vice President- General Affairs will be responsible for supporting the over all administration functions including inventory management, procurement function, fleet management, travel management, vendor management and general office administration. The key function is to oversee the proper implementation of Standard Operation Procedures and Systems across General Affairs operations.

Key Responsibilities:

1. Admin Activities:- Office utilities, Logistics arrangement, Facilities maintenance, Vendor management, Expatriate management, issuing of necessary orders and taking all disciplinary issues with suitable action, Monitoring outsourced staff

Procurement/ Supply Chain Management: Identifying vendors, Defining SLA's, Purchase Requisition and purchase orders, Negotiations with vendors, Contract & Service Management

2. BCP: BCP schedule, Fire drills, Update policies

3. Record Management: Compliance of departmental record/ control books, Classification of files, documents, archives etc.

4. Annual Action Plan: Preparation of Annual Action/ Business Plan with targets specifying tasks, timelines, procedures, budget allocation and outcome of General Affairs

5. Capacity Enhancement: Assess staff performance and provide coaching and guidance to ensure maximum efficiency. Train personnel and allocate responsibilities.

6. Operational Efficiency: Plan and coordinate administrative procedures and systems and advise ways to streamline processes.

POSITIONS SPECIFICATIONS:

Working Experience:

- Minimum of 7 years of work experience in relevant responsibilities

- Proven experience as Manager/ Senior Manager Administration for at least 2 years

- Special Skills Required

- Strong interpersonal, communication and leadership skills.

- Familiarity with financial and facility management principles

- Excellent organizational and multitasking abilities along with attention to details

- An analytical mind with problem solving skills

- Fluency in English is strongly preferred

- Expert user of excel and MS office.