Assistant Manager/Manager - Financial Operations - BFSI

Job Description: Assistant Manager- Finance (Operations)

Location: Mumbai

Job Description

1. Payables & Vendor Management:

- Overall business Payables & Vendor Management. Ensuring the payment deadlines for Vendors are met per payment terms, Drive Monthly & Quarterly reconciliations and Debit notes & ensuring accounting for the same is done per internal processes defined.

- Develop/suggest recommendations for Automation of processes/activities for eg(Automation of Debit notes, receiving of invoices, payments system, sharing sales data with the vendors) within the Fun

- Action to reduce manual work by building trackers & tools.

- Indepth analysis of the functioning of the Payables management tool, providing inputs for eliminating gaps/discrepancies in the tool and developing forward-looking business capabilities within the tool by closely working with the product development & cross-functional teams.

- Close coordination with cross-functional operations team to escalate deviation is pricing/margins agreed with the vendors and maintain tight control over SLA breach by Vendors. Drive negotiations with Vendors & merchandise teams to increase payment terms.

- Regular reconciliations of Invoices vs short shipment quantities work closely with supply chain/operations team to ensure bookkeeping & payments are accurately captured in the accounting system(Tally ERP).

- Continuously monitor system deficiencies & suggest alternatives in cementing gaps in process & tools and drive efficiency in Payables Management.

- Working Capital & Fund flow management to ensure payments are done per timelines agreed and build credibility with the vendors & partners.

- Processing all Utility, Warehouse, Staff reimbursement, Admin, Office & Rental payments per due dates and track any anomalies or unusual spike in expenses month on month.

- Daily/Periodic scrutiny of expenses/Vendor ledger balances.

- Serve as an Audit support for closure of AP periodically/reconcile books with Vendor confirmations.

- Ensuring timely response to inquiries from vendors and drive Vendor satisfaction.

- Preparation of MIS reports on a weekly/monthly basis.

2. Banking & treasury:

- Lead entire business Banking & treasury operations, fund flow/cash flow management, liaise with cross boarder teams in Hongkong & China for working capital management & daily operations.

- Drive negotiations with bankers & spot opportunities in fx fluctuations by assisting in booking forward contracts/short term fund investments in fixed deposits striking a proper balance with respect to Surplus vs funds locked for payables.

- Processing International payments related to merchandise & G&A and lead banking Operations for USA, Hongkong entities.

- Cashflow/Fund flow management, tracking/building projections for cash outflows and conduct variance analysis.

3. Analytics & Reporting:

- Monthly Flash reporting/analysis of business PL, Financial Planning, projections and closely work on key Investor reports.

- Serve an integral part of the Analytics team and drive various MIS reportings providing key insights on improving overheads, payment terms, margins etc.

- Monthly reporting of business payables & Fixed costs segregated into various sourcing models & cost centers, tracking of DPOs and overall cash conversion cycle of the business.

- Drive Packaging consumption analysis on a monthly basis and report any major deviations with the cross-functional teams.

- Monthly analysis for actual vs projections and expected cash inflows/outflows.

- Weekly/Fortnightly Payables reporting for the outstanding cases along with ageing.

- Accounts Payable reconciliation Reporting's within a stipulated time frame.

- Provide insights/inputs for key business reports by data mining from a backend data source.

- Work on visualization tools like tableau for key business reports.

Requirements:

- Inter CA/CA/MBA (Finance) with 3-5 years of Industry/Domain experience.

- 3+ years of Industry experience in Finance Operations and Vendor Management would be preferred especially with Ecommerce Industry background.

- Should have strong fundamentals in Financial Accounting/Reporting and hands-on experience in laying down processes & strategize workflows within the function.

- Hands on experience in operating Tally ERP 9, Excellent in number crunching, data analysis & Advanced excel (vlookup, hlookup, countif, sumif, pivot tables, what if analysis, Charting, etc). Practical experience on SQL & macros will be an added advantage.

- Strong problem solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills

- Thorough knowledge of applicable accounts payable/general ledger systems and procedures and corporate operational procedures

- Should be very organized, process driven and a team player

- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

- Exceptional written and oral communication skills.

- Candidates currently still pursuing Professional courses like CA/CS/CWA/MBA need not apply for the position.

Personal Attributes: 

- the Proactive individual who consistently takes initiative.

 - Consistently iterates through new and different approaches, Ability to multi-task and deliver quality work under pressure

- Sources and listens to all points of view and respects differing opinions when developing solutions. 

- Strong process and governance set up capabilities 

- Ability to establish processes and systems in a fast-growing startup set up, while still meeting growth objectives 

- Sharp & analytical mind. Quick with numbers, ability to understand business, P&L and balance sheet implications.

- Result-oriented and driven with the ability to work under extremely tight deadlines.

- Interested in the eCommerce industry.