Assistant General Manager/General Manager - Administration - Facilities Management

Position : AGM/GM- ADMINISTRATION

Experience: 16 + yrs

Desired Candidate Profile

Profile Description Male candidates only..The Ideal candidate would be in the profile of a Heading the department dealing with large manpower. Excellent interpersonal skills along with team building skills would also be expected in the desired candidate. Compensation & benefits would be in accordance with current/expected salary.

Key Responsibilities:

- Administration and Liasoning

- Housekeeping and Facility Management

Setting up of new offices

- Providing support for maintenance of centers PAN India

- Maintenance of company owned vehicles

- Vendor Management

- Regulatory compliance

- Maintenance of chairman's residence

General Administration - 

- Maintaining effective office administration for better coordination in the office premises;

- Handling all the activities of housekeeping, security and other office maintenance etc.;

- Distributing the identity cards to the employees for proper mobility within the office premises;

- Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations;

- Segregating duties and allocating them to the office boys for its timely completion;

- Competently preparing SOP for various Administration functions in compliance to company policies;

- Purchasing the stationary and gift items for the office staff for proper inventory control;

- Arranging conferences, seminars, parties and annual get together at the office;

- Organizing for security guards for office premises.

Facility Management - 

- Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance;

- Asset Management, maintaining an inventory & keeping a proper record of an asset;

- Responsible for the housekeeping and handling the manpower for the result oriented target;

- Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency;

- Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities;

- Planning and execution of shifting the office premises.

Procurement and Vendor Management

- Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure;

- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management;

- Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters;

- Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.

Security

- Monitoring the function of security officers;

- Conducting a security survey of the site with respect to manpower deployment and gadgets etc.

Liasoning

- Liasoning with Government departments

- Liasoning with telephone agencies for timely restoration of telephone lines in case of breakdown;

- Liasoning with electricity department, municipal department, etc. for smooth services;

- Liasoning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.;

- Providing support to company advocates relating to court cases.