Assistant General Manager - Administration - Real Estate

Job Purpose :

To manage & improve the efficiency of administrative operation and process, analyzing & monitoring operating budget, ensuring all support service deliverables well within timelines and optimization of available resources.

Principal Accountabilities :

- Provide strategic direction and leadership to the administration team

- Oversee and manage daily operations for seamless workflow and productivity

- Plan, coordinate and manage all administrative procedures and systems

- Develops and implements policies, procedures, and system to improve operations and function of the department

- Auditing all admin. process to enhance service quality

- Oversee and ensure that Internal and External Audit requirements are met

- Provide coaching and guidance to team members and ensure maximum efficiency

- Preparation of annual budget and regular monitoring of costs and expenses

- Identifying & onboarding service vendors under most cost-effective contracts/SLA

- Negotiating Annual contracts/Agreements during renewals with all service vendors

- Develop and maintain strong relationships with vendors

- Ensure necessary training is provided to all the staff by vendors and 100% statutory compliance adhered by vendors.

- Working closely with all the Leaders, team leads and CFTs in organizing various corporate events including project launches at site

- Engage with the group administration team and implement few good practices in the sector.

- Supporting business/functions in organizing the corporate events

- Preparation of monthly administration reports

Competencies:

- Strong analytical, problem solving & organizational abilities

- Proficiency in vendor management & negotiation skills

- Building long-lasting and trust-worthy relationship with internal & external stakeholders

- Strategic thinking

- Customer Focus

- Result orientation and execution excellence (Make it Happen)

Qualification and Experience

- Graduate/Post-Graduate in any stream

- 12- 16 years of overall experience (Min 6 years in the admin function in the corporate setup)

- Preferably someone with defense experience (officer grade or above).