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17/08 Swapna
HR at Ajmera Realty & Infra India Ltd

Views:961 Applications:231 Rec. Actions:Recruiter Actions:5

Ajmera Realty & Infra - Operational Facility Head (15-20 yrs)

Mumbai Job Code: 1302472

Profile Brief :


- Enhancing revenue & market share, by setting up independent Facility Management division as a new venture, transitioning and re-organizing business direction and formulating strategic plans


- Prospecting new business opportunities for expansion


- Financial Planning, Site Operations & defining policies, and processes.


- Techno-Commercial Operations, P & L Management, Profit Centre Operation, Budgeting


- Monitoring the day-to day operations. Organic growth, innovations, or initiatives for Clients


- Conduct monthly audits at the site to understand the service levels.


- Suggest relevant pre-emptive & corrective actions.


- Identify training, development needs of team


- Vendor and supplier management - co ordinates with procurement team in finalizing vendors, negotiations ,etc and processing the invoices for payments, validation of Invoices and Collections, etc of the Branch.


- Preparing the Management information reports on a monthly basis, profit & Loss reports, Yearly budgets.


- Responsible for all operational and maintenance issues related to Facilities Management, Contract Management, Asset Management, Financial Management, KPI and SLA Management, Profit center management etc.


- Responsible for overlooking the administration of the site ensure smooth functioning and ensure zero complaints.


- Human Resources Coordination, contract labour management & compliance


- Overseeing Client Billing , Client collections and vendor payments


JOB DESCRIPTION OF OPERATIONAL CUM FACILITY HEAD :


Strategic Panning :


- Enhancing revenue & market share, by setting up independent Facility Management division as a new venture, transitioning and re-organizing business direction and formulating strategic plans


- Financial Planning, Site Operations & defining policies, and processes.


- Techno-Commercial Operations, P & L Management, Profit Centre Operation, Budgeting


- Suggest relevant pre-emptive & corrective actions. - Identify training, development needs of team


- Monitoring the day-to-day operations. Organic growth, innovations, or initiatives for Clients


- Conduct monthly audits at the site to understand the service levels.


- Vendor and supplier management - co ordinates with procurement team in finalizing vendors, negotiations, etc and processing the invoices for payments, validation of Invoices and Collections, etc of the Branch.


- Preparing the Management information reports on monthly basis, profit & Loss reports, Yearly budgets.


- Prospecting new business opportunities for expansion


- Responsible for all operational and maintenance issues related to Facilities Management, Contract Management, Asset Management, Financial Management, KPI and SLA Management, Profit centre management etc.


Administration & Security :


- Responsible for overlooking the administration of the site ensure smooth functioning and ensure zero complaints.


- Responsible for smooth management of different events without any issues


- Ensure proper housekeeping of the property to maintain hygiene.


- Responsible for managing administration overheads and ensure cost saving.


- Ensuring for submitting MMR Report on monthly basis to the Senior Management.


- Responsible for monitoring of the following Security Systems across the site:


- Physical Security, Electronic Security Systems, Firefighting, etc.


- Responsible for overall security arrangement at site


- Identify, negotiate, manage the security service agencies for the site.


- Assess the manpower requirement at the site and deploy manpower as per requirement to ensure that the site has no inadequate/surplus manpower.


- Conduct at least 5 surprise checks in a month to ensure security agencies are working properly.


- Oversee security drills at site on a regular basis.


Human Resources Coordination :


- Responsible for dealing with labour contractors and deploying labour to different departments as per requirement.


- Regular coordination with the head office for smooth cascading of new rules/guidelines at the site on day-to-day basis


- Responsible for Ensuring Statutory compliances.


Electromechanical & Civil/ Structural Maintenance :


- Responsible for upkeep of AC, CC TV, BMS, PE system, firefighting system, HVAC, DG, transformers, Lifts etc.


- Ensure AMC for all these machineries are renewed on timely basis without any increase in cost.


- Ensure any complain is attended with 1 hr of such complain.


- Ensure there is smooth running of all operations by maintaining zero downtime of all the electromechanical equipment.


- Ensure Building Civil & Structural maintenance on regular basis.


Billing & Payment & Vendor Management :


- Ensure for raising of invoices for the clients and ensuring timely payment/collection.


- Ensure timely payment of all statutory fees to avoid any penalty/late charges.


- Ensure timely forwarding of bills for HVAC and electricity bills for all clients.


- Responsible for scrutiny of various quotations submitted by different vendors, negotiation for best rates, and process it through proper channel for approval.


- Responsible regular checking bills and passing them for payment on a timely basis to avoid any delay in payment.


Parking Management :


- Responsible overlooking the overall parking for the site.


- Responsible for allotment of parking spaces to different clients based on their contract.


- Managing the parking team employed through contract and ensuring regular training of the parking staff.


- Responsible for regular patrolling and vigilance to ensure smooth operations on regular basis and abidance of the traffic rules.


Self & Team Development :

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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