AGM - Secretarial & Legal - BFSI/Manufacturing Firm

Minimum Educational Qualifications required for the job

15-20 years' Professional in CS with hands on experience in Secretarial and legal.

Title: AGM - Secretarial

Location : Chennai

Key Functional Areas:

Statutory Compliance:

- Ensuring Compliance with the Provisions of the Companies Act,2013 and all the Rules and Regulations made there under and the Secretarial Standards (SS)

- Monitoring of the Statutory Compliance of each Division/Department of the Company to ensure effective and timely compliance of the provisions of various statutes.

- To ensure that the Compliances are in line with the Reports submitted by various Divisions/Departments,

- Furnish certificates to the Board and other authorities.

Manage activities relating to SEBI and stock exchanges:

- Compliance with the SEBI (LODR) Regulations,2015 {Listing Regulations), SEBI(Prohibition of Insider Trading) Regulations,2015, SEBI(Substantial Acquisition of Shares and Take over) Regulations,2011 and other Rules and Regulations framed by SEBI

- Filing of various documents with Stock Exchanges/SEBI

- Updating of documents in SE/and Other website.

- Submission of Reports Annually and at Monthly/Quarterly Intervals

Changes/Amendments:

Keeping track of all changes amendments in:

- Company Law

- Listing Regulations.

- Rules and Regulations of SEBI

- Other statutes affecting the Company.

- Advising and assisting other Divisions/Departments on the same

Maintenance of various statutory Records:

- Maintenance and updation of various Statutory Records under different statutes.

- Filing of various documents with the Registrar of Companies/MCA and other statutory Authorities.

Statutory Meetings Management:

- Holding of Board Meetings, Committee Meetings and Shareholders Meetings as per the requirements of the Companies Act ,SS and the Listing Regulations,

- Preparation of Agenda, Minutes and other related papers.

- Timely follow-up action on the decisions taken at such Meetings.

Loan Documentation:

- Vetting of documents pertaining to raising of loans or other Financial Instruments.

- Co ordination with various agencies

- Creation of security and filing of variors charges

Dealing with various Agencies/Bodies:

- Maintaining relationship with Registrar and Transfer Agents/Merchant Bankers/Banks/ Trustees/Depositories/SEBI/Stock Exchanges, ROC..

- Taking approvals as and when required pertaining to specific issues

Servicing of Share Holders:

- Ensure timely and proper rendering of services to shareholders in all respects, resolving complaints/grievances.

- Liaison with Registrars on a day-to-day basis on matters relating to transfers, transmissions, complaints, correspondence, compliance, etc.

- Correspondence with Shareholders

- Reconciliation of Dividend Warrant Accounts and revalidation of dividend warrants.

- Liaison with Practicing Company Secretary for various audits

- Preparation of Shareholding Pattern and MIS Reports., tracking share Price and Shareholding changes

- Handling SEBI SCORES

Corporate Restructuring:

- Corporate Restructuring of various dimensions and magnitude including merger, demerger, Reverse Merger, Disinvestment, Acquisition/Takeover , Slump Sale, Strategic Alliance, Investment by PE, and Joint Venture.

Litigation Management:

- Active interaction with Lawyers/solicitors in connection with corporate litigation of various dimensions, filing of writs, Insolvency/winding up petition, civil suits, criminal complaint u/s 138 of the Negotiable Instruments Act, Arbitration matters of several types/dimension in India/abroad, appearing before the court, Arbitration Tribunal, Electricity Regulatory Commissions, various judicial/quasi-judicial authorities, attending to Civil, Criminal proceedings, invocation and pursuance of arbitration proceedings.

Contract Management:

- Matters relating to Documentation and Contract Management, Preparation of legal agreements in consultation with the lawyer, Familiarity with drafting & reviewing of various Commercial Agreements, , sale/purchase, marketing agreement, shareholder's agreement, Joint venture agreement, confidentiality agreement, memorandum of understanding, indemnity bond, power of attorney, debenture trust deed and various types of other trust deeds and other legal documents as required in connection with the day to day working of the Company.

- Experience working in a fast-paced environment with tight deadlines.

- Handled contracts /negotiations/ legal matters both at the micro and macro level in the legal department of the company.