3F Oil Palm - Company Secretary

Company Secretary

Job Summary:

Being Company Secretary you are responsible for ensuring the company's compliance with all relevant legal and regulatory requirements, managing corporate governance processes, and supporting the board of directors in making informed decisions. This role is crucial in maintaining transparency, adherence to ethical standards, and corporate governance excellence within the organization.

Key Responsibilities:

- Ensure compliance with corporate governance principles, regulations, and best practices.

- Coordinate board and committee meetings, prepare agendas, and maintain meeting minutes.

- Facilitate effective communication between the board, senior management, and shareholders.

- Stay updated on relevant laws, regulations, and industry-specific standards applicable to FMCG.

- Ensure the company's compliance with labor laws, environmental regulations, product labeling, and safety standards.

- Manage and oversee the company's legal documentation and contracts.

- Maintain accurate and up-to-date corporate records, including share registers, articles of incorporation, and bylaws.

- Prepare and file statutory returns and documents with relevant government authorities.

- Identify, assess, and manage legal and compliance risks associated with FMCG operations.

- Foster positive relationships with shareholders and handle their inquiries and concerns.

- Assist in the organization of annual general meetings (AGMs) and extraordinary general meetings (EGMs).

- Prepare and submit regulatory reports and disclosures as required by authorities and regulatory bodies.

- Advise the board on ethical matters and compliance with the company's code of conduct.

- Provide support to the board of directors in terms of information, documentation, and governance best practices.

- Assist in the orientation and training of new board members.

- The candidate must have experience in regular CS activities, FEMA, FCGPR, ROC filing & other related activities & all the other RBI regulations related to CS.

- Preference will be given to the candidate who has work experience in Food Industries and start-up companies.