Senior Supply Chain Specialist - Planning & Procurement - FMCG

Position Name: Senior Supply Chain Specialist- Planning & Procurement

Location: Pune

Position Summary

This position is responsible for Procurement of Goods and Services (Local and Imports) and Inventory Management and Control. The key task is to ensure timely availability of the right quantity of stock at optimum costs. This involves negotiating with vendors where ever required under the guidance of the Head - Procurement and Supply Chain. The incumbent is also responsible to establish & ensure internal procedures and policies in Purchasing apart from managing customs formalities for importing/ capital equipment in accordance with government regulations. The position will also be a key user for all PR/PO/new vendor creation related requests and queries.

Accountabilities:

Inventory Control:

- Optimize the inventory levels of materials and finished products.

- Determine and control inventory level of various FG and traded SKUs.

- Maintain an updated stock status of finished goods and semi-finished goods.

- Run MRP of finished supplies, raw materials and finished goods (bought items).

- Prepare list of materials either for follow-up, for advance or for delay in delivery schedule.

- Maintain key data and parameters for planning purposes.

- Input and maintain BOM's and production versions where appropriate.

- Check and maintain inventory target levels on a weekly basis.

- Obtain and monitor finished product warehouse maximum capacity limits.

Ensure timely availability of finished goods items as per requirements:

- Review & Act upon the Procurement plans for finished goods as per Demand Plan.

- Communicate and Liaise with vendors to ensure timely availability of materials.

- Liaise with the Clearing and forwarding Agencies to ensure smooth customs clearance, punctual delivery, with minimum administrative cost and without incurring demurrage.

- Ensure timely and accurate documentation for all import transactions.

- Ensure timely documentation for insurance

- Communicate with all key stake holders (Warehouse, Production, Finance Teams) to facilitate timely action in case of issues.

Key User for Purchasing including Master updates ensure adherence to controls

- Ensure contract in the system for all MRP items.

- Ensure timely updation all new vendors and new employees.

- Actively participate as a key user for the purchasing function.

- Ensure adherence to Purchasing procedures (including Safety etc.)

- Timely GR/IR reviews along with Finance Team.

Cost Savings:

- Receive cost saving target from Purchasing Manager and take implementation action.

- Be a key member of Cost saving team.

- Initiate cost saving activities to achieve the target

- Monitor and follow up the progress to ensure everything is on track and result-oriented.

- Assist Purchasing Manager in some assigned projects or specific tasks if required e.g : cost saving project, purchasing procedures/guidelines issuance.

Issuing/monitoring/reporting status of PRs and POs :

- Receive, check P.R from requisition department, issue P.O and submit for approval on time.

- Ensure the correctness of PO's data.

- Send P.O to suppliers and email/telephone to suppliers to inform of and ask for counter-signing.

- Periodically review open purchase orders investigate as to the reason they remain open.

- Keep track of and file P.Os in accordance with Client's procedure.

Purchasing-related communication/Complaint handling

- Receive complaints from user departments against suppliers for short-shipments, quality problems and other damages not covered by the marine insurance policy and communicate to the suppliers, finding the root causes and require preventive and corrective actions from suppliers in writing.

- Follow up to get feedback from suppliers and forward to the relating departments.

- Propose penalties or compensation level and follow up to get it settled.

- Handles purchasing-related communication such as letters, reports, memos, and other related correspondences i.e. fax, telephone, email in response to suppliers.

- Organise the regularly and ad hoc meeting with suppliers for business review and other concerned issues.

- Monitor and report vendor performance against KPIs and evaluate the vendors on the same

Exports:

- Prepare documents and Liaise with the CHA for onward movement of material.

- Coordinate with relating departments : Planning, Logistic, Q.A and forwarding company to perform the exportation process i.e. customs export declaration

- Prepare shipping documents i.e. Invoice, P/L, B/L,C/O as customer's requirements.

- File relevant documents with the Authorities for getting Export benefits

Qualification & Experience

Professional with majors in Procurement and Inventory Management with about 6-8 years of experience in FMCG / Consumer Goods Industry with experience handling Procurement ( Import Procurement Must) and Inventory Control.