National Trust Housing Finance - Company Secretary

We are looking for Company Secretary with 8-12 years work experience preferably in Housing Finance / NBFC industry.

The position will have a direct reporting line to Chief Financial Officer (CFO)

Qualification :

- Qualified CS.

- CA / Hands-on knowledge of Finance and Accounts will be an added advantage.

Job Description :

(1) Secretarial functions:

- To ensure compliance with the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company.

- To ensure that business of the company is conducted and managed in accordance with its objects as contained in its memorandum of association and articles of association and the relevant provisions of the Companies Act.

- To prepare the agenda in consultation with the Managing Director and the other documents for all the meetings of the Board of Directors and General Meetings followed by preparation of the Minutes of the meetings.

- Filing of copy of special resolutions on the prescribed form within the specified time period.

- To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.

- To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company's behalf when authorized by the Board of the Directors or the executive responsible.

- To advise, in conjunctions with the company's solicitors, the chief executive or another executive, in respect of the legal matters, as required.

- To engage legal advisors and defend the rights of the company in Courts of Law.

- To maintain/ensure maintenance of the following statutory books.

(2) Legal obligations of the secretary :

- Filling of various documents/returns as required under the provisions of the Companies Law.

- Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.

- To see whether legal requirements for the allotment, issuance, and transfer of share certificates, mortgages and charges, have been complied with.

- To convene/arrange the meetings of directors, on their advice.

- To issue notice and agenda of board meetings to every director of the company.

- To carry on correspondence with the directors of the company on various matters.

- To record the minutes of the proceedings of the meetings of the directors.

- To implement the policies formulated by the directors.

- To deal with all correspondence between the company and the shareholders.

- To issues notice and agenda of the general meetings to the shareholders.

- To keep the record of the proceedings of all general meetings.

- To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.