Clover Infotech - Executive Assistant to CEO

Position : Executive Assistant to CEO

Reporting to : CEO

Job Responsibilities include :

- Strategic Planning & Business Development

- Track new business initiatives through reviews of the Sales/Strategy team with the CEO in line with the strategy.

- Evaluating potential newer business lines (including profitability analysis), Go No-go decision and investments required therein.

- Assisting CEO in implementation of Business Plans, attending & resolving budgeting issues

- Preparation & evaluation of Fund Raising Options, financial models for projects

- Financial Analysis & Business Operations Performance (Performance Review and tracking P&L)

- Working with the CEO in monthly Steering Committee & business reviews and timely closure of key actionables.

- Audit key business processes / support functions and suggest process improvements.

- Tracking the monthly P&L performance company-wide / SBU wise including gap analysis, budget analysis & variance, key ratios', new business profitability.

- Prepare the dashboard/MIS to the CEO on a weekly basis on operational performance.

- Prepare end-to-end quarterly / annual Board presentations and provide inputs for the CEO's report.

- Project Management

- Apex-level involvement in projects of great magnitude, complexity and speed

- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

- Designing project specific tactics, MIS formulation, conducting Project Review Meetings (Weekly) etc.

- Coordinates with various Department Heads & operations team for progress in development of projects, timelines ec., to resolve pending issues discussed in weekly/periodic review meetings

- Follow-up & analysis of MIS statements received from various departments

- Others

- Support Business Development initiatives - prepare services deck for key business verticals, providing inputs for RFIs / RFPs of marque clients and prepare business presentations for the CEO.

- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response post consultation with the CEO.

- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

- Works closely and effectively with the CEO to keep him/her well informed of upcoming

commitments and responsibilities, following up appropriately. The EA acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated

Behavioural Competencies for the role :

- Professionalism : Demonstrates and projects professionalism with a high degree of diplomacy, tact, and judgment

- Excellent influencing, negotiating, communication, time management, and organization skills.

- Discretion and Confidentiality : Uses sound judgment and discretion when handling highly confidential and proprietary materials. Ability to maintain a confidential flow of information

- Independent Working :

Ability to work independently with minimal supervision.

Motivated self-starter with high performance standards, attention to detail, and initiative to take action

Ability to multi-task, anticipate needs, shift priorities and balance competing priorities

- Seeks to improve work processes and proactively resolves issues and conflicts

- Enjoys working collaboratively with others and building effective working relationships

- Ability to delegate effectively during high-pressure times

- Ability to accept accountability for outcome and results

- Seeks and acts on constructive feedback

- Punctual and reliable with excellent attendance history

Education and Experience Requirements

- Management Degree

- IT Experience would be desirable

- Experience of around 5-6 yrs in similar role working with CEO- s/Presidents/Heads of Business

- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.