- Profit & Loss Account Preparation: Prepare and finalize monthly Profit & Loss accounts for assigned clients.
- Ensure all financial transactions are accurately recorded and classified.
- Close monthly accounting periods after the finalization of the P&L.
Sales Reconciliation:
- Verify that sales data posted in Xero matches Electronic Point of Sale (EPOS) sales records.
- Reconcile sales and takings, investigating and resolving any discrepancies.
- Proactively inform clients of discrepancies and corrective actions taken.
Cost of Goods Sold (COGS) Analysis:
- Supervise and conduct thorough COGS analysis.
- Organize and facilitate meetings with clients to discuss and address COGS variances.
Supplier Reconciliation:
- Ensure supplier reconciliations are completed by the reporting date (month-end).
- Proactively chase and post missing supplier invoices.
- Payroll and Expense Management:
- Post payroll journals accurately.
- Review departmental costs and analyze for variances.
- Review expenses, reclassify as needed, and make necessary provisions for missing information or invoices.
Reporting and Analysis:
- Review and ensure the accuracy of client reports, including GP trackers, cash flow statements, and payment lists.
- Maintain Xero ledgers, set up rules for Auto entry, and perform bank reconciliations.
Client Communication and Management:
- Ensure all required information is received from clients within specified timelines according to Wenodo SOPs.
- Manage client expectations and maintain a positive client experience.
- Deliver reports to the clients within the first session of the delivery date.
Team Collaboration and Support:
- Ensure team adherence to deadlines and accurate task completion within ClickUp.
- Identify training needs for Level I and Level II team members.
- Maintain share point folders as per SOP.
- Report any delays to senior management in advance.
Process Improvement:
- Maintain Xero ledgers, set up rules for Auto entry, bank reconciliations to improve productivity and minimize the errors.
Functional Skills:
- Profit & Loss Account Expertise: Comprehensive understanding of P&L preparation and analysis.
- Sales and COGS Reconciliation: Proven ability to reconcile sales data and analyze COGS variances.
- Supplier and Expense Management: Experience in supplier reconciliation, payroll journal posting, and expense review.
- Accounting Software Proficiency: Hands-on experience with accounting software, particularly Xero.
- Financial Reporting: Ability to generate and analyze financial reports, including GP trackers, cash flow statements, and payment lists.
Requirements:
- Technical Accounting Skills: Strong foundation in accounting principles and practices.
- Analytical Skills: Excellent analytical and problem-solving abilities.
- Software Proficiency: Proficient in MS Excel and accounting software (Xero).
- Confidentiality: Ability to handle sensitive and confidential information with discretion.
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