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08/06 Karnidh Kaur
HR at Walmart

Views:2377 Applications:80 Rec. Actions:Recruiter Actions:11

Walmart - Senior Manager - Legal Metrology & FSSAI - LLB/LLM (8-10 yrs)

Delhi/NCR/Gurgaon Job Code: 343721

JD :

Job Purpose :

- Manage the Legal Metrology Supplier Notices from regulatory authority to ensure regulatory compliance to mitigate the risk of litigation for the Company's Directors and CEO.

- Manage the Food Supplier FSSAI License to ensure that we meet the FSSAI (Food Safety and Standards Authority of India) regulatory requirement to work with only Food Suppliers who have a valid license.

- Train and educate all suppliers on changing Legal Metrology and FSSAI License requirements to ensure that the suppliers understand and continue to comply with the changing Legal Metrology and FSSAI License requirement.

Principle Accountabilities (Legal Metrology ) :

Expected End Results/Major Activities :

Interpretation of the legal notice received from the Legal Metrology Regulatory Authority :

- Engage with Legal & Central Store Operations team for gathering the information about the notices received from Legal Metrology Regulatory Authority.

- Plan the course of action with legal and operations - Respond to Notices/ forward to the Supplier for course of action / demand fees to be submitted with in the required timelines.

Supplier response to Legal Metrology notices with in the required time-frame including getting the copy of the compounding fees challan deposited with Legal Metrology authority within 2-3 days :

- Update the buyer, DMM & GMM regarding the legal metrology notice received from the Legal Metrology Regulatory Authority.

- Work with Buyer, DMM, GMM to notify supplier regarding the legal metrology notice.

- Help the supplier in replying to the legal notice received from the Legal Metrology authority.

- Continues follow up with the supplier on the final action taken.

- Follow up with the supplier to get the copy of the compounding fees challan deposited to the legal metrology authority.

In case the supplier wants us to respond on his behalf then get the debit note conformation with respect to compounding fee paid by Walmart :

- Engage with the supplier for getting the debit note conformation with respect to compounding fee paid by Walmart.

- Inform the Legal & operations team on debit conformation.

- Update the Walmart Finance Team regarding the debit conformation provided by supplier for deducting the compounding fee from the vendor's payment dues.

Follow up with suppliers on legal metrology for getting the addendum signed for the vendor agreement :

- As a preventive measure plan, engage with the DMM, GMM & suppliers on legal metrology concerns for getting the addendum signed for the vendor agreement.

Train and educate suppliers on Legal Metrology regulatory requirements :

- Develop the training material, schedule and impart the cluster based awareness programs on Legal & Metrology- 1 training in a week initially and then at least once in a month for suppliers.

- Update the suppliers on the new notification with respect to Legal Metrology requirements as and when received at least once in a month.

Maintain the tracker of all the Legal Notices received from the Legal Metrology Regulatory Authority :

- Develop and implement manual tracking mechanism for the notices received from the Legal Metrology Regulatory Authority, responds provided, corrective actions taken & compounding fee paid, debit notes, concerns resolved & addendum signed for vendor agreement on an ongoing basis.

Publish Weekly dashboard to update Leadership on the status of the notices received :

- Timely / immediately inform the buyers, DMM & GMM about the notices being received and action required as per timelines.

- Weekly publish the monthly dash board and update the leadership for the new concerns reported, pending issues, concerns resolved in the due course of time.

Principle Accountabilities (FSSAI Licence) :

Engage with Compliance and Legal team to ensure that buyers are trained and educated on FSSAI License requirements from Suppliers :

- Ensure that the merchants, DMM & GMM are updated on the new notification / changing new laws of FSSAI Licence's requirement with respect to product categories for food by mailers and need based trainings.

- Work with buyers to ensure that the suppliers are communicated on the FSSAI License requirement.

Develop and implement the tracking mechanism to ensure 100 % compliance of FSSAI Licences for Food Suppliers :

- Develop and implement the manual tracking mechanism for FSSAI licences along with Kind of Business, Category of Licence, Period of Validity, & Product Description with respect to Walmart's food assortments.

- Custodian of FSSAI Licences for all the Food Vendors.

- Engage with buyers and get the latest copy of FSSAI licence.

Publish Weekly Dashboard to update Walmart Leadership on status of FSSAI License Compliance with Suppliers :

- Timely inform the buyers, DMM & GMM about the expiry of FSSAI licence validity- 30-60-90 days in advance

- Weekly publish the monthly dash board and update the leadership about the compliance percentage with respect to FSSAI Licence Validity- buyer/DMM wise.

Major Challenges :

- Diverse Supplier Base - Global MNC to Indian MNC to Cooperatives to Micro small and medium suppliers- difference in interpretation of the regulatory requirement with respect to Legal Metrology and FSSAI.

- Unorganised, under developed and diverse Indian Supplier Base( Food and non food),Lack of understanding of regulatory requirement with respect to Legal Metrology Act and FSSAI( Food Safety and Standard Authority of India)

- Ensuring that the supplier follows WM FCPA procedures to address the notices

- Continuously changing and evolving requirements with respect to Legal Metrology Act and FSSAI regulatory with new notifications. For FSSAI license there are at least 1 new notification every week.

- Short turnaround time of 3 to 4 days permitted by Legal metrology for providing response to our notices.

- Renewal of FSSAI licenses take more time leading to expiry of Supplier FSSAI license in spite of 90 days advance submission by supplier.

- Ongoing interaction with Legal and Compliance team for interpretation of the notices and license requirement to better explain to the suppliers- Minimum of 2-3 meetings with them per week.

- Train and educate suppliers all over India to make them understand the requirements of Legal Metrology and FSSAI license so that the issues and notices raised by the regulatory authority are reduced.

- Building internal alignment across Business Heads, GMMs, DMMs, Buyers, Legal, Compliance and Operations.

- Legal metrology requirement is spread across multiple categories - Apparels, Home, Hard Line, Table Ware, Processed Food, Staples, and Beverages etc.

- FSSAI License requirement is spread across - Processed Food, Beverages, Staples, Fresh Fruits & Vegetables, Meat etc.

- FSSAI Licenses are multiple state, cities and locations and are based on supplier operations- manufacturing, trading, ware housing, re-packing etc.

- Lack of System Support to track and maintain product FSSAI licence, legal metrology notice their response and compounding fee receipt. All information has to be stored manually and tracked on excel.

Interections :

Internal :

- Business Heads - CMO, COO, Legal Counsel, CECO etc.

- Legal Team

- Store and Central Operations teams

- Walmart's National & International Subject Matter Experts and Compliance team.

- Merchandising Team - from buyers to DMM to GMM

- eCommerce Team and Import Team

External :

- Suppliers- their Legal department or lawyers, Quality Head, Key account Manager and Sales head

- Consultants

- 3rd Party legal agencies

- Regulatory agencies / authorities

Dimensions :

- 1600+ active suppliers for Legal Metrology. New suppliers added 8-10 per week.

- 1000 Food Suppliers for FSSAI Licence requirements. 5-6 new suppliers added per week.

- 4500 SKU's across multiple categories in each store.

Food : Staples, Beverages, Processed Foods, Diary, Frozen, etc.

Non-Food : Apparels, Home Textiles, House ware, Cook Ware, furniture etc.

- Interaction with Women Owned business. Current supplier base is 33 and we need to double the number by end of 2016.

- Products - Increasing SKU's & changing supplier base to add freshness in the assortment.

- At least 2 / 3 legal metrology notices are received per week.

- Notices received for the payment of up to 5 -6 lakhs per month from legal metrology authority.

- Multiple external and internal stakeholders including Supplier Key Account Manager & Supplier Legal department

- Consensus building with the supplier and legal across and outside the organisation, Influencing Skill

- Lack of System Support to track and maintain product FSSAI licence, legal metrology notices, compounding fee, debit conformation, addendum etc. All information has to be stored manually and tracked on excel.

Key Decisions :

- Understand the legal Metrology requirement with respect to the notices received and make right interpretation of the same to be able to defend and reply company's stand or facilitate the vendor to respond accordingly.

- Validation of FSSAI License so that only products that are listed are supplied to WM and from the location covered in the license.

- Ensure timely action by Supplier for closure of concerns raised in the notices.

- Review Suppliers response to ensure that the right response has been sent to the regulatory authority.

- Review Supplier issues to conduct risk based supplier training.

Skils & Knowledge :

Educational Qualifications : LLB / LLM, preferably a lawyer.

Relevant Experience :

- Minimum of 8-10 years in Legal and compliance. Good to have experience in Legal metrology and FSSAI

- At least 5 year work experience in dealing with legal and regulatory authorities.

Personal Characteristics & Behaviours :

- Result Oriented

- Positive Attitude

- Team Player - Effective Collaborator, Ability to lead Team

- Good Communication & Negotiation Skills

- Decisive

- Ethical with high integrity and

- Good Judgement

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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