Symsafe - Accounts Payable Specialist

We are seeking a meticulous and detail-oriented Accounts Payable Specialist to join our finance team.

This role will focus on the accurate and timely processing of shipping documents, purchase invoices, and inventory-related transactions.

The ideal candidate will possess a strong understanding of inventory management principles and accounts payable processes, along with excellent analytical and communication skills.

You will play a crucial role in ensuring the integrity of our inventory records and supporting smooth financial operations.

Responsibilities:

Inventory & Document Processing:

- Validate and process shipping documents and purchase invoices (stock in) with a high degree of accuracy.

- Process and track interstate transfers of inventory, ensuring proper documentation and reconciliation.

- Maintain the integrity of the inventory ledger by reconciling it with 3PL (Third-Party Logistics) stock records.

Reconciliation & Reporting:

- Prepare worksheets for inventory subledger vs. GL (General Ledger) reconciliation, identifying and resolving discrepancies.

- Prepare stock reconciliation reports on a regular basis.

Issue Resolution & Support:

- Assist the Collections Officer in resolving inventory-related collection issues.

- Assist the Invoicing Officer in resolving inventory-related invoicing issues.

- Provide daily updates of actual delivery dates to the Invoicing Officer and other relevant stakeholders.

- Process claims related to logistics.

Communication & Coordination:

- Communicate effectively with 3PLs regarding shipment ETAs (Estimated Time of Arrival).

- Able to take sound decisions for betterment of process.

System & Data Management:

- Maintain accurate and up-to-date records in the ERP system.

- Utilize advanced Excel skills for data analysis and reporting.

Qualifications:

Experience:

- Proven experience in accounts payable, with a focus on inventory management.

- Experience working with 3PLs and managing inventory transactions.

Technical Skills:

- Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, etc.

- Working knowledge of ERP finance modules (knowledge of Navision & Business Central is a plus).

- Familiarity with inventory management systems.

- Analytical & Communication Skills:

- Excellent analytical and problem-solving skills.

- Strong attention to detail and accuracy.

- Good communication and interpersonal skills.

- Ability to work independently and as part of a team.

Other Skills:

- Ability to work in a fast paced environment.

- Strong organizational skills.

Key Competencies:

- Accuracy and attention to detail.

- Problem-solving and analytical skills.

- Time management and organization.

- Communication and interpersonal skills.

- ERP system proficiency.

- Inventory management knowledge